Job Description
This position is responsible for ensuring that expenses are recorded accurately and paid in a timely manner as a part of the S2P team within the Enterprise Service Center (ESC). This position executes business processes related to Operations, Vendors, Procurement, Accounting Managers, and internal stakeholders; supports the S2P Team in ensuring that software and other tools are available and functional to efficiently and effectively process accounts payable; ensures that process flows and accountabilities are followed to maintain strong internal controls and safeguard the assets of ABM Industries; participates in a team that oversees the processing of accounts payable records; helps ensure that appropriate accounts payable reconciliations are completed; monitors performance of automation and business processes; and supports process improvement efforts.
Job Responsibilities:
- Maintain a culture of service. This culture includes developing and maintaining relationships with the field operations teams, collections team counterparts in the ESC and stakeholders and partners in Procurement, FP&A, IT, HR, Internal Audit, and others. Enable two-way communication and a feedback loop to optimize process outcomes
- Support the implementation and maintenance of systems, and policies and procedures, to ensure adherence to company guidelines
- Support Accounts Payable process and system implementations
- Work directly with suppliers, or internal stakeholders, to resolve queries, as well as establishing and maintaining relationships.
- Process and verify vendor invoices in a timely and accurate manner.
- Process accounts payable using accounting/ERP software and other related programs
- Work with other departments (including field operations) to gather data, analyze information, and resolve any discrepancies or queries related to supplier payments, supplier invoices, purchase orders, and employee expenses.
- Receive and resolve internal (and external) queries regarding various AP related topics including accounts, invoices, payments, and/or purchase orders.
- Assist with month-end close AP activities, including account reconciliation and monthly reporting activities.
- Assist with accounts payable audits, including compiling information and responding to auditors during yearly external audit activities.
- Perform other activities in support of the Accounts Payable department.
- Participate in continuous process improvements and other related projects as needed.
Minimum Requirements:
- 3+ Plus year of Procure-to-Pay experience within a Shared Services Environment; with 5+ years of experience in accounting operations roles.
- Experience in working with an ERP i.e., JDE/Oracle Fusion experience.
- 2 Years of Coupa or similar experience
- 2 Years of experience with AP automation and exception based handling.
- Excellent Excel and PowerPoint Skills
- Associates Degree in Accounting or related discipline
- Ability to analyze, solve problems, and adapt to changing organizational and operational needs
- Ability to work collaboratively with all departments
- Excellent communication and interpersonal skills with the ability to interface comfortably at all levels both internally and externally
- Strong attention to detail and excellent problem-solving skills
- Flexible; ability to adapt to changing priorities and multiple tasks
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2023 Employee Benefits | Staff & Management