It’s more than what you do: it’s how you do it. That’s why O’Melveny is counsel of choice to an ever-expanding list of market leaders. Opportunity at O’Melveny means working alongside diverse, dynamic, and team-oriented colleagues on evolving issues and opportunities for prominent clients around the world. It’s a place to build a rewarding career by tackling new challenges; being appreciated, included, and supported; and creating lasting connections.
With approximately 850 lawyers on three continents, more than 40 practice and industry service areas, and strong cultural ties to all our locations, O’Melveny is a global law firm with a local feel. At our core, you’ll find a dedication to excellence, a drive to lead and innovate, and a deep sense of civic responsibility. We’re proud to have ranked among the Top 3 “Best Law Firms To Work For” in Vault’s Law Firm Rankings for eight consecutive years.
So, tell us. What do you want to achieve? Visit us at www.omm.com/dna or learn more in our firm at-a-glance, year-end highlights, and on LinkedIn, Twitter, Facebook, Instagram, and YouTube.
At O'Melveny, we know our commitment to DE&I is a true differentiator—a fundamental requirement of a healthy business and a key to its success. We want our firm to be a place where all people can enjoy a sense of belonging and feel empowered to contribute and grow. The diverse perspectives and experiences that our people bring to their work drive innovation and excellence. They create a vibrant and dynamic workforce that make us uniquely prepared to serve our clients. At O'Melveny, we are proud of our achievements, but diversity and inclusion are a work in progress. It always will be because our profession, our firm, our clients, and their issues keep changing. So must we.
O’Melveny is actively recruiting for a
E- Billing Coordinator to support our Finance department. This position will be based in
Newport Beach office. An E-Billing Coordinator is responsible for managing and maintaining the electronic billing process. This role involves submitting rates to our clients, setting up e-Billing systems for new clients, resolving billing issues, and working with various software platforms to streamline billing procedures. It also requires close collaboration with attorneys and clients to address any issues. Strong attention to detail, knowledge of e-Billing platforms, and intensive follow-up with clients and attorneys are crucial for this role.
The salary range in CA for this role is $75,000 - $87,000 and represents the firm’s good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, and location.
Essential Duties And Responsibilities
- Prepare file for distribution to Firm’s e-billing clients, including a thorough review to maintain accuracy and compliance with the client’s billing guidelines.Ensure efficiency and accuracy of the monthly e-billing process to minimize the billing and collections cycle times.
- Act as liaison between clients, partners and assistants when issues arise that require intensive follow-up to address clients’ needs and provide resolutions. Ensure efficient and effective communications are being sent to appropriate parties where the data needed to resolve an issue is fully identified.
- Coordinate the efforts of internal staff, vendor staff and clients’ designated personnel when transitioning to an e-billing platform.
- Work collaboratively with the E-Billing Supervisor to support e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, status reports, and matter profiles in various sub-systems.Assist in the training of new Billing staff with regards to Firm processes and systems.
- Populating, maintaining and updating data for e-billing clients in the Firm’s billing system, 3E, and various client sub-systems to ensure all relevant information is correlated in 3E. Proactively monitor e-billing progress including status reporting in e-billing systems, work-in-progress, client, matter and timekeeper set-ups, and other key process aspects.
- Troubleshoot and resolve complex e-billing issues, including rejections and deductions, are monitored and resolved timely and provide submission and problem solving assistance where needed.
- The ability to test and trouble shoot multiple e-software applications, summarize findings and identify potential problem areas
- Assess and enhance existing e-billing practices and develop strategies to streamline and improve the Firm’s processes.
- Conduct ad hoc e-billing projects as requested.
- Performs other duties and responsibilities as assigned.
Knowledge, Skills And Experience
- Must be familiar with best practices for billing/collection in the legal industry.
- Must have 3 -5 years of law firm e-billing experience.
- Proficient with various e-billing protocols, vendors and the e-Billing Hub. Prior experience with third party e-billing software is preferred.
- Strong technology skills required and knowledge of 3E billing system is highly preferred.
- Must have the ability to effectively communicate with all levels of personnel, have excellent attention to detail and the ability to work well under pressure.
- Outstanding written and verbal communications skills, excellent organizational skills and the ability to strategize, multi-task and prioritize.
- Exemplary customer service mindset is highly motivated, and enjoys a team-oriented atmosphere.
- Should have an ownership mentality, a commitment to proactive communication and exceptional follow through skills.
- Flexibility/availability to work overtime as needed (includes evening and weekend).
We offer an excellent salary and benefits package. For more information, or to be considered for this position, please apply online at www.omm.com. Response will be given to candidates who closely meet our qualifications. EOE M/F/D/V. No phone inquiries, please.