GLE is looking for an Administrative Assistant in our Ft. Lauderdale office to join our growing team. Who as a member of our collaborative team, will help provide outstanding client service through creativity and technical expertise. We offer a competitive salary, benefits package and bonus opportunities.
Requirements:
- 2-5 years’ administrative experience required.
- Proficient in Microsoft Office (Word, Excel, etc.) and Adobe Acrobat Pro required.
- High school diploma or GED or technical school.
- Ability to work independently under tight deadlines with meticulous attention to detail.
- Excellent written and verbal communication skills.
- Must possess excellent organizational and time management skills and have the ability to work on multiple projects simultaneously.
- Ability to be a dynamic team player and to collaborate effectively with management.
- Experience using Deltek Vision preferred
Responsibilities include:
- Answers phones, disperses calls/messages to appropriate parties in a timely, professional manner.
- Performs a wide variety of typing/formatting assignments which are sometimes confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, proposals, tables, reports, and other materials.
- Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
- Drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment.
- Greet visitors, determine nature of visit and direct to appropriate parties.
- Prepare USPS, UPS or FedEx packaging labels as needed and maintain adequate supplies for each. Distributing incoming mail, etc.
- Coordinate scheduling of conference room.
- Document staff locations (i.e., time in/out, travel destination, etc.)
- Send outgoing and receive incoming faxes and distribute accordingly.
- Maintain office neatness and order.
- Make all travel arrangements as requested.
- Coordinate and schedule employee physicals as requested.
- Coordinates communication with corporate Admin/HR and process paperwork for Admin/HR as requested.
- Set-up project and proposal file folders.
- Participate in special projects as requested.
- Performs miscellaneous job-related duties as assigned.
Must apply directly at https://www.gleassociates.com/career-opportunities/
We thank all interested applicants; however, only those candidates being considered for an interview will be contacted.
Equal Employment Opportunity
GLE Associates, Inc. (GLE) will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status as a covered veteran in accordance with applicable federal, state, and local laws. Please note GLE will make an offer of employment only to individuals who have applied for a position using our official application. All compensation and pay rates are dependent upon skills and experience.
