Administrative Assistant

HumanGood • Full-time • Los Altos, CA, US • $22 - $26 / hour • 2d ago

Under general supervision, provides administrative and secretarial support for Facilities. Acts as the central point of operations for all facilities related services. Prepares letters of correspondence, types various documents, utilizes Word programs, coordinates travel arrangements as needed, updates computer files and screens incoming calls. The Coordinator assists the Facilities Team in the management of all properties leased or owned by the organization. Customer service and the ability to multi-task are critical to this position. As a representative and team member of the company, this position is expected to present oneself in a manner that reflects professionalism and ensures resident satisfaction.

Schedule: Monday - Friday

Pay Range: $22.00 - $26.00

Work Duties

Provides day to day administrative support to the Director, Buildings and Grounds.
Administers the Facilities Service Desk:
Process all phone, walk-in, and emailed service requests
Communicate with internal customers regarding request status, options, and results
Dispatch requests to the appropriate personnel
Work Order Management:
Service Request generation and technician assignment
CMMS system monitoring for prompt closure, follow-up
Collect and report service metrics and other relevant data
Purchase requisitions, vendor billing, invoice processing and budget tracking for Facilities

To Be Successful

Education

High school diploma or equivalent,
Some college coursework or vocational school courses emphasizing clerical skills including transcribing, alphabetizing, filing, word processing, spreadsheets, tables and scheduling;

Experience/Training

At least one year of clerical experience, or any equivalent combination of training and experience which provides the required skills, knowledge and abilities.

What’s in it for you?

As the largest nonprofit owner/operator of senior living communities in California and one of the largest in the country, we are more than just a place to work. We are here to ensure that all we serve are provided with every opportunity to become their best selves as they define it, and this begins with YOU.

At HumanGood, we offer the opportunity to be part of something bigger than yourself on top of an incredible package of benefits and perks for our part-time and full-time Team Members that can add up to 40% of your base pay.

Full-Time Team Members

20 days of paid time off, plus 7 company holidays (increases with years of service)
401(k) with up to 4% employer match and no waiting on funds to vest
Health, Dental and Vision Plans- start the 1st of the month following your start date
$25 + tax per line Cell Phone Plan
Tuition Reimbursement
5 star employer-paid employee assistance program
Find additional benefits here: www.HGcareers.org

Part-Time/Per Diem Team Members

Medical benefits starts the 1st of the month following your start date
Matching 401(k)
$25 + tax per line Cell Phone Plan

Come see what HumanGood has to offer!

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