Hosannah Law Group is seeking an experienced Office Administrative Assistant to support our growing law firm. Qualified candidates will have 3-5 years experience working in an administrative position. No experience in a law office is required, however, knowledge of basic legal principles and procedures is highly desirable. Ideal candidates understand the demands and challenges that arise in high-conflict litigation, they thrive in fast-paced environments, and they are self-starters. This is an in-person, hourly, full-time position (40 hours per week).
Job Description
- Answer phones, routing calls, and taking down messages in a timely and organized manner.
- Schedule meetings as they arise.
- Maintain the master calendar and input all hearings, meetings and scheduled proceedings regularly.
- Apprise attorneys of all scheduled events and insure attorneys have all relevant information at least 48 hours in advance.
- Schedule electronic meetings as needed with various parties via Zoom, SKYPE or Google Meet.
- Greet visitors and clients who visit the office for appointments or inquiries and ensure proper safety protocols are followed.
- Provide assistance in sorting incoming mail, as well as in processing outgoing mail.
- Filing and creating new client binders.
- Keep a record of supplies and inventory for the office; ordering and picking up supplies.
- Maintain office cleanliness and organization.
- Create various forms for effective correspondence, and perform data entry and general administrative tasks, such as scanning and filing of documents.
- Organize, schedule couriers, book rooms, pick up documents, etc.
- Provide support to attorney, paralegals, accountant, and other staff, and ensure the smooth operation of the office.
- Other duties as assigned.
Requirements: Knowledge, Skills, and Abilities
- Two or more years working experience in an office is desirable, 3-5 years of experience is ideal.
- Ability to perform receptionist and administrative functions as outlined above.
- Strong orientation for quality customer service delivery, and pleasant attitude on phone.
- Strong attention to detail, multitasking, and teamwork skills.
- Outstanding organizational skills to effectively process and carry out items on calendar.
- Knowledge of mail room procedures and mail processing techniques.
- Initiative to complete tasks as needed.
- Proficient using diverse computer databases for data entry; adept at working with Microsoft Word, Excel, Microsoft Outlook, Online Legal Information Network Systems
- Ability to type 40 plus words per minute.
- Strict compliance with the rules of professional conduct and maintain confidentiality
- Must have a clear criminal history; willing to authorize a background check.
Salary/ Compensation:
The starting salary for this position is $20 per hour. Upon completion of probation, a salary increase may be negotiated.
Please be prepared to provide the Office Manager with the names and contact information of 2 professional references. Please also prepared to submit a copy of your resume and a cover letter detailing your qualifications and why you think you would be an asset to our firm.