Client Job Description
We build careers, and lasting relationships. We're always searching for hard-working, talented team members who share our core values. As a 100% employee-owned company, you can own a piece of the company whether you work in the office or the field.
This position holds responsibility for supporting Project Executives, multiple Project Managers, Senior Project Managers, and field supervision in the administrative and coordinating activities of construction projects
Duties & Responsibilities
- Produce subcontract agreements, change orders, purchase orders, and purchase change orders, perform related data entry and storage, distribute to field supervision, and process executed contracts for all projects assigned.
- Produce owner contract and change orders in AIA software system as well as related data entry and storage for all projects assigned.
- Produce project drawing logs at the beginning of each project.
- Download drawings and specifications into Procore software system.
- Log billings into billing tracking sheet each month.
- Provide help to PM on gathering backup information for billings as required.
- Produce compliance report twice per month for all active projects to review status of project documentation receipt, contacting appropriate parties for missing documentation.
- Call vendors of subcontractors once a month to confirm subcontractor is current with payments.
- Perform data entry of project estimates at the beginning of projects.
- Perform data entry of approved owner change orders.
- Work with project management to request receipt of project close-out documentation from subcontractors, perform data storage of received items and produce O&M manuals for owner.
- Send out final lien waivers to all project subcontractors and perform related data entry and storage.
- Produce drawings for field supervision and/or project management as needed.
- Take meeting minutes at subcontractor coordination meetings, pretrade meetings, and owner meetings if requested.
- Provide front desk relief for breaks and occasional lunch periods.
- Take minutes of bi-weekly project management meetings.
- Perform additional assignments at supervisor's direction or VP of Operation's request.
Knowledge, Experience & Competencies
- Minimum of a high school diploma
- Minimum of one year of work experience in a construction environment
- Excellent oral and written communication skills, with competencies in business writing, grammar and spelling
- Excellent organizational, multi-tasking, and planning capabilities
- Good interpersonal skills with customer-service orientation
- Ability to perform basic mathematical calculations using a calculator
- Ability to produce quality work in an efficient manner with little supervision in an ever-changing environment
- Good computer skills including Microsoft Word, Excel, Outlook, and internet-based applications; prefer experience with Vista by Viewpoint construction software, Procore, AIA software, and Bluebeam
- Ability to operate basic office equipment including computer, printer, copier, fax, and scanner
- Ability to work Monday through Friday, at least eight hours per day, five days per week between the hours of 7:00 a.m. and 5:00 p.m.
Benefits
Benefits and supplemental compensation include:
- Medical, dental, vision, life, disability, legal, identity theft, and AFLAC insurance
- Health savings account
- Dependent care flexible spending account
- Paid holidays and vacation
- 401(k) with company match
- Employee stock ownership program (no cost to employee)
- Company apparel program
- Flexible work schedules
- Casual office dress code
- Annual bonus
Email Your Resume In Word To
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:
joshua.blum@cybercoders.com
- Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : JB24-1820020 -- in the email subject line for your application to be considered.***
Joshua Blum - Executive Recruiter
Applicants must be authorized to work in the U.S.
This job was first posted by CyberCoders on 09/16/2024 and applications will be accepted on an ongoing basis until the position is filled or closed.
CyberCoders is proud to be an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please contact a member of our Human Resources team to make arrangements.
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