Are you an experienced Executive Assistant with a passion for supporting leadership executives within a fast-moving and mission-driven environment?
If so, our client is seeking an experienced Executive Assistant to join their growing team!
This position will be based in Washington DC and offer some hybrid flexibility (TBD).
The Executive Assistant is a member of the operations team, provisioning high level administrative support to key members of the executive team to advance organizational missions, project execution, and internal communications. The position directly supports 2-3 Executives and their teams, and intersects with all staff members at the organization. Duties include managing individual and team-based calendars, data entry, project management in support of organizational initiatives, and assisting on special projects and general operations.
Specific responsibilities include, but are not limited to the following:
Individual Support (~60 % of time)
- Manage administrative needs of multiple Executive Leadership individuals; includes scheduling, meeting coordination, managing expense reports, troubleshooting information technology and system access needs, greeting guests, calendar oversight, travel itineraries, and time management
- Create, review, and/or edit engaging and well-formatted presentations, figures, agendas, reports and other communications for staff, senior management
- Draft written communications to share with internal and external audiences and field telephone calls
- Support management of timelines and deliverables through the development and maintenance of project planning and tracking tools
- Notetaking within various high-level confidential meetings, with both internal and external participants
- Assist with other projects as needed
General Operations (~40% of time)
- Collaborate with operations team to support cross-organization needs and initiatives, includes greeting guests, managing and tidying space, ordering supplies, fielding calls, executing meetings, ordering food, and organizing events
- Act as a cultural steward by promoting and nurturing the organizational values
- Support onboarding of new individuals within the organization
- Back-up other executive assistants as needed
- Assist with other projects, tasks, and processes as required
CANDIDATE REQUIREMENTS:
It is critically important that the Executive Assistant be a highly collaborative and collegial team player who listens and communicates well.
To be considered, candidates will possess a majority of the following professional and personal attributes and competencies:
- Minimum of five years of related work experience in a complex professional environment; experience in the non- profit sector or healthcare is valued but not required. Experience within a startup or growing company is preferred.
- Experience as an executive assistant to multiple people is required
- Flexible team player with strong interpersonal skills who brings a positive attitude and service orientation to their work
- High levels of organization, detail-orientation, and proactiveness in supporting others including effective planning and time management
- Strong commitment to working collaboratively and fostering an inclusive culture with all levels of co-workers
- Advanced computer skills, including proficiency with MS Office and strong aptitude to learn other software systems
- Excellent written and verbal communication, including phone and editing skills
- Sound judgment, integrity, and respect for confidentiality