Benefits:
- Commuter Benefit
- 401(k)
- Free uniforms
- Health insurance
- Paid time off
LOCATION: GOVERNORS ISLAND, NY, NY 10004
ORGANIZATION: Earth Matter NY Inc. is a nonprofit organization dedicated to advancing the art, science, and application of composting in and around New York City. Earth Matter NY seeks to reduce the organic waste misdirected into the garbage stream by encouraging neighbor participation and leadership in composting. Earth Matter NY is a host site for community composting processing and education, funded by the New York City Council.
THE POSITION: Compost Project Administrative Manager
Earth Matter NY seeks an enthusiastic individual with strong administrative experience for a full-time manager who will be directly employed by Earth Matter NY and reports to the Executive Director. This person's primary responsibility is to handle all financial, compliance documentation, insurance, staff management including scheduling and payroll, HR, reporting, and internal and external communications to Compost Project partners, City Council, and Department of Sanitation of New York (DSNY). The candidate needs to be available for 40 hours a week and up to 1 monthly weekend responsibilities from May to October. We have an office space on Governors Island.
PRIMARY RESPONSIBILITIES:
- Manage all administrative and staffing aspects of The Compost Project in compliance with contracts and budget, including day to day staff oversight and overarching project deliverables
- Coordinate Compost Project staffing and purchasing with Operations Manager
- Oversee compost project staff; Guide Facilitators in their roles to ensure program goals are met; delegate tasks as needed
- ADP payroll including sending reminders to staff, reviewing, tracking city funded staff PTO, and processing
- Manage project budget and finances in coordination with EM’s accounting firm, EisnerAmper; prepare financial reports
- Manage current IT infrastructure, continuation of services, and troubleshooting as needed
- Lead day-to-day communications and reporting to the City Council, DSNY, and compost organizational partners
- Contribute and publish content for Earth Matter’s social media and as needed for website, monthly newsletter, and Annual Report including metrics and stories related to the Compost Project
- Coordinate with the rest of the Earth Matter team; attend regular Earth Matter staff meetings and act as point person for Compost Project-related meetings as needed
- Staff weekend Open Hrs/tabling/workshops/work days up to 1x time monthly; compost training provided if needed
- Review daily weather for worker and public visitor conditions; communicate according to policy
- Act as an overall ambassador of the The Compost Project
- Perform additional duties as determined by Earth Matter NY
SKILLS/ABILITIES:
- Must be proficient in payroll processing system; Google Drive including Sheets; Instagram; preferred Wordpress and Canva/Photoshop graphic design software with the ability to learn and use other systems as needed
- Knowledge of accounting principles, including analysis of balance sheets and income/expense reports
- Strong interpersonal skills and ability to work with the public, solo, and on a team, in various settings
- Ensure functionality and operations of office computers and equipment
- Must be proactive rather than reactive in role; able to problem solve accordingly
- Good sense of humor, flexibility, and openness to learn, especially if new to compost
- Comfortable with and sensitive to a wide range of people and environments
EDUCATION/EXPERIENCE:
- Minimum four years of related work experience required; including at least 2 years supervising staff and leading projects
- Bachelor’s Degree
SALARY: $75k/yr plus base health insurance, commuter benefits, PTO
How to Apply: Qualified candidates should submit a cover letter and resume to jobs@earthmatter.org by October 21, 2024 with the job title in the email subject. For more information about Earth Matter NY visit earthmatter.org. Earth Matter NY is an equal opportunity employer.