Job Overview
We are seeking an enthusiastic and detail-oriented Administrative Assistant to join our team remotely. This contract-to-hire position, based in Irvine, California, offers an excellent opportunity to contribute meaningfully to our organization while advancing your professional skills in a vibrant setting.
Key Responsibilities
- Manage executive calendars, schedule appointments, and facilitate email communication.
- Assist with human resources functions, including maintaining employee records and supporting payroll processing.
- Oversee daily office administration and bookkeeping tasks to ensure smooth operations.
- Utilize technology platforms such as CRM and database systems to enhance workflow efficiency and documentation management.
- Deliver exceptional customer service through effective call management and email correspondence.
- Conduct precise data entry and maintain customer credit records with a strong emphasis on accuracy.
- Employ software tools like Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), QuickBooks, and Salesforce for various administrative duties.
Required Skills
- Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
- Familiarity with QuickBooks and Salesforce is advantageous.
- Strong customer service capabilities, with experience in managing inbound and outbound communication.
- Demonstrated expertise in data entry and professional email correspondence.
- Outstanding verbal and written communication skills.
- Exceptional organizational abilities with keen attention to detail.
- Capacity to multitask and prioritize workload effectively.
Qualifications
- A minimum of 2 years’ experience in an administrative role or similar capacity is required.
- A high school diploma or equivalent is mandatory; additional educational qualifications or certifications are preferred.
Career Growth Opportunities
This role provides a unique pathway for professional development within a supportive environment, allowing you to enhance your administrative competencies and build a robust foundation for future career advancement.
As part of our team, you will have the opportunity to engage with industry professionals, expand your network, and participate in collaborative projects that foster skill development and career progression.
Employment Type: Full-Time