Green Bear Solutions is seeking a highly organized and efficient Office Administrator to join our growing team. In this role, you will be responsible for managing day-to-day administrative tasks and ensuring smooth office operations. The ideal candidate will have strong multitasking abilities, excellent communication skills, and a keen attention to detail.
Your primary responsibilities will include managing correspondence, maintaining files, and supporting various departments within the organization. You will be the first point of contact for clients and employees, ensuring a welcoming and professional office environment.
Responsibilities
Manage daily office operations and ensure a clean, organized workspace
Handle incoming and outgoing correspondence, including emails and phone calls
Schedule appointments, meetings, and maintain calendars for team members
Maintain filing systems and ensure accurate record-keeping
Order office supplies and manage inventory
Support HR functions such as onboarding new employees
Coordinate company events and meetings
Requirements
Proven experience as an office administrator or in a similar role
Experience in Google Suites office management software
Exceptional organizational and multitasking abilities
Strong written and verbal communication skills
Basic knowledge of accounting and bookkeeping principles
Ability to maintain confidentiality and handle sensitive information
Strong attention to detail and problem-solving skills
High school diploma; additional qualifications in office management are a plus