Job Overview: The Accounts Payable Specialist is responsible for managing and processing all aspects of the accounts payable function. This role ensures accurate and timely payment of invoices, maintains vendor relationships, and supports the financial operations of the organization.
Key Responsibilities:
- Process invoices, expense reports, and payment requests in a timely manner.
- Review and verify accuracy of invoices and match them with purchase orders and receiving documents.
- Ensure compliance with company policies and procedures regarding accounts payable.
- Maintain vendor records, including updating contact information and payment terms.
- Respond to vendor inquiries and resolve discrepancies related to billing and payments.
- Assist in month-end closing activities related to accounts payable.
- Prepare and process payment runs, including checks and electronic transfers.
- Reconcile accounts payable transactions and ensure proper documentation is maintained.
- Support audits by providing documentation and information as needed.
- Assist in the development and implementation of accounts payable procedures to improve efficiency.
Qualifications:
- Associate's degree in Accounting, Finance, or a related field; Bachelor's degree preferred.
- 2-4 years of experience in accounts payable or related accounting roles.
- Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and strong Excel skills.
- Detail-oriented with strong organizational and time management skills.
- Excellent communication skills and the ability to work collaboratively.
- Ability to handle multiple tasks and meet deadlines in a fast-paced environment.