Job Title: Executive Assistant
Location: Stanford Research Park, Palo Alto, CA (Onsite)
Kos Inc. is seeking an organized and proactive Executive Assistant to join our team at our new office in Stanford Research Park. This role is ideal for someone who thrives in a dynamic startup environment, where the nature of the work is diverse, and every contribution directly influences the company's success. The position requires primarily onsite presence (90% onsite), with limited hybrid flexibility, to support our leadership team and foster effective communication across the company.
Key Responsibilities:
- Manage daily executive schedules, meetings, and communications to streamline operations
- Coordinate internal communications across teams, ensuring efficient information flow
- Assist in creating professional invitations, flyers, and promotional materials (experience in graphic design is a plus)
- Support digital media tasks and oversee the company’s communication platforms.
- Utilize Office 365 and Microsoft Teams to manage documents, meetings, and administrative tasks
- Handle general administrative duties, such as managing emails, arranging travel, and preparing reports
- Take ownership of projects, ensuring follow-up and timely communication to meet deadlines and goals
Qualifications:
- Proven experience as an Executive Assistant or in a similar role
- Proficiency in Microsoft Office 365, Microsoft Teams, and other relevant software
- Strong organizational skills and the ability to multitask in a fast-paced environment
- Design skills (for creating flyers, invitations, and promotional materials) are highly preferred
- Familiarity with digital media management and internal communications
- Excellent communication skills and a proactive approach to problem-solving
Why Join Us?
- Competitive salary with performance-based bonuses
- Limited hybrid flexibility, primarily onsite at our Palo Alto office in Stanford Research Park
- High-impact role in a fast-growing startup: Your contributions will directly shape the future of Kos Inc., providing opportunities for professional growth and leadership
- Diverse responsibilities: As part of a lean team, you’ll gain exposure to a wide range of tasks and challenges, ensuring no two days are ever the same
- Collaborative and dynamic work environment: Work closely with senior executives, and influence company strategies and initiatives
If you are a detail-oriented, resourceful professional who is excited by the chance to shape the future of a growing company, we’d love to hear from you!
www.kos-ai.com