Job Title: Production Intern

Location: Los Angeles / Remote

About us: At Headlight innovation meets experience and creativity knows no bounds. We are more than an experience design agency, we are storytellers, architects of atmospheres, and curators of connection. Based in the vibrant landscape of Los Angeles, our diverse team of visionaries brings together an extensive network of resources, experiences and perspectives.

Job Description: We are seeking an organized and detail-oriented intern passionate about experience design and production. The intern will support the founder of an LA based experience design company and the Headlight team, working with some of today's most cutting-edge brands. This role will assist with daily tasks, provide thorough research where needed, and help organize company materials and plans as instructed. The role will provide experience working for an agency within production, media, and experience design. The individual will play a vital role in optimizing daily operations and ensuring our top priority: the satisfaction of our clients. This local, mostly remote position requires commitment and emphasizes precision, discretion, and extreme attention to detail.

The ideal candidate is someone who can perform a variety of administrative duties including research & data entry, making travel and meeting arrangements, preparing reports, ordering supplies, taking notes, and working with vendors as needed.

The role must interact seamlessly and with a professional demeanor across a broad range of individuals including partners of the agency and clients that work directly with the founder. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personal, and institutional information while exercising professionalism and discretion.

Position Overview: This is a mostly remote internship position located in Los Angeles, CA, with opportunities for on-site work. This position is unpaid and for academic credit at an accredited institution. The main responsibility of the Intern is to provide support to the founder and team.

Duties and Responsibilities:

Manage tasks and ensure work gets done and deadlines are met for founder and assistant
Assist with planning and scheduling meetings and appointments
Initiate communications with internal and external stakeholders with discretion and confidentiality
Conduct research, collect and analyze information, draft documents and route correspondence
Source and recommend contracts with service providers, vendors and suppliers

Learning Points:

Working with a wide range of clients and deliverables
Project management skills
Event production development
Vendor and client communication
Project presentation

What we are looking for:

Self-motivated team player
Ability to manage multiple tasks and prioritize daily workload
Fundamental knowledge of content management systems (Excel, Google Sheets, MS Office 365)
Outstanding organizational, time management skills, attention to detail
Excellent verbal and written communications skills
Ability to maintain confidentiality
Previous internship experience preferred
Passion for entertainment experience production

This is an unpaid internship for the fall semester, with opportunities for paid on-site work and flexible hours (minimum of 16 hours per week) to reflect your necessary college credit requirements.

Hiring Practices: Headlight reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. Headlight may require an employee to perform duties outside his/her normal description.

I have received, reviewed and fully understand the above job description. Further, I understand that I am responsible for the satisfactory execution of the essential functions described.

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