Company Overview:

At RxSource, our purpose is to improve the lives of patients. We accomplish this by offering Clinical Trial Supply Chain Services and Pharmaceutical Procurement globally. With offices in Canada, the USA, and Ireland, we deliver tailored services to Pharmaceutical Sponsors, Biotechs, and CROs. Our team and culture are our most valuable assets, embodying our core values in everything we do. We see our clients as partners, and their success is our success.

Position Summary:

The successful candidate will be a proactive professional to support global administrative initiatives. This role entails daily collaboration with Corporate Services Team, Senior Management and other departments. The ideal candidate will be able to work within sensitive timelines, exercise a high level of confidentiality and be required to accommodate various time zones. This is a remote position with occasional requirements to be on site.

Responsibilities:

Demonstrate discretion when handling sensitive information.
Manage a comprehensive electronic filing system for efficient document organization.
Oversee administration tasks within the three facilities (Canada, USA, Ireland)
Coordinate international travel arrangements for employees, including booking, itinerary development, and resolving time-sensitive travel conflicts promptly.
Planning and coordinating company events (social events, onsite lunches, Town Hall, Holiday events, etc.)
Coordinating company recognition programs (communication, ordering gifts and timely delivery globally)
Assist with managing budget and purchasing of special items (company swag, lunch, gifts etc.)
Create and distribute corporate communications (staff email notices, presentations, creative email/MS Teams campaigns, etc.)
Assisting in recruitment activities by posting roles, screening candidates, and coordinating interviews.
Contacting references and performing background checks on candidates
Assist with onboarding and offboarding tasks
Tracking, assigning, and ordering equipment and managing the return of devices
Act as a liaison with external service providers, such as IT contractors and other relevant partners.
Keep third-party services up to date and ensure timely payment (LinkedIn, SurveyMonkey, phone systems, internet etc.)
Assigning licenses for corporate products (Microsoft, Adobe, Zoom, Grammarly etc.)
Assisting to ensure technology is functioning, including troubleshooting for staff (e.g., OneDrive, general computer issues) and escalating issues to the IT team when necessary
Perform other tasks and responsibilities as assigned by Manager.

Qualifications and Requirements:

3+ years of experience in the administrative roles

Experience as an Executive Assistant is considered an asset

Diploma or Degree from a recognized College or University or equivalent working experience

Proficient in MS Office Suite, including Outlook, Word, Excel, PowerPoint, OneNote, Teams etc.

Experience with Canva and ability to create some internal promotional content

Tech-savvy with troubleshooting abilities to assist our global team with computer-related issues.

Excellent written and verbal communication

High level of business acumen, problem-solving, negotiation, time management and multitasking

Creative thinking and the ability to think outside the box.

Ability to perform accurately in a fast-paced under minimal supervision

Willingness to work within different global time zones

Flexibility to travel to Richmond Hill when required

No matter your role at RxSource, successful team members are:

Patient Champions, who put patients first and uphold strict ethical standards
Achievers, who drive toward practical solutions
Individuals Who Inspire Excellence in themselves and those around them
High-quality and accountable executors, working towards goals and milestones with quality, precision, and speed

RxSource jobs

Administrative Associate