Title: Administrative Support Associate 7

Employee Classification

Institution: TCAT-Jackson

Department: Administration

Campus Location: TCAT Jackson

Job Summary

Greet internal and external customers (in-person and by phone) in a professional manner.
Prepare and maintain office records, including meeting agendas and minutes, reports, official documents, and accreditation materials.
Facilitate various meetings and functions within the college, as needed.
Coordinate travel, including airline and hotel booking, itinerary, prepare reimbursement forms, maintain institutional credit cards related to travel, and conference registration when needed.
Assist with preparing agency reports using PowerPoint, Excel, and Word as needed.
Perform general office duties: Type and proof correspondence, reports, tables, charts, academic manuscripts, brochures, and other business materials as needed; make copies, assemble, collate, staple, or bind materials as required; distribute mail; prepare office supply requests.
Maintain administrative Outlook calendars as needed.
Assist with institutional and programmatic accreditations.
Assist with special projects, including development and tracking.
Schedule and track facility usage by maintaining Facility Usage Calendar. Coordinate with facilities and IT staff to ensure resources are available when space is reserved.
Coordinate special events as needed.
Maintain office supplies inventory, submit requisitions for purchase, and receipts related to purchase orders in the TBR eProcurement system.
All other duties as assigned by the President and Vice President of Instruction and Institutional Effectiveness.

Job Duties

Minimum Qualifications

High School Diploma, HiSET (required), Technical Diploma or Associate Degree preferred.
Minimum five (5) years of working experience in an office setting.
Must have strong interpersonal skills, pleasant demeanor, and professionalism with coworkers, students, and the public.
Display high effort, dedication, and commitment toward work; operate utilizing the efficient and organizational structure while demonstrating trustworthiness and responsible behavior.
Advanced proficiency in PowerPoint, Excel, and Word required.
Some travel may be required.

Preferred Qualifications

Knowledge, Skills, and Abilities

General Office Duties

Microsoft Office

Customer Service

Tennessee Board of Regents (TBR) jobs

Administrative Support Associate 7