Hickey Smith Dodd LLP, has a great opportunity available for a Legal Case Assistant with experience in both New York and Florida. Some experience with Calendaring in both states a big plus.

Position Purpose: Provides administrative support to attorneys.

Legal Assistant(s) a/k/a Case Assistant(s), e-file documents with Courts within a specific time period and serve legal documents to the appropriate parties. May work directly with clients in a non-legal advising capacity, such as answering questions, scheduling appointments, and making sure all court requirements are met.

Calendaring Clerk, will review documents for any deadlines, use calendaring software to calculate deadlines, schedule and confirm appointments, depositions, examinations, and the like, and maintain the case calendar for several attorneys in a busy and growing law firm. Legal Assistant's and Calendaring Clerk's, represent the firm by supporting attorneys and providing outstanding customer service and accurate follow-through actions for all inquiries and referrals.

Roles & Responsibilities Legal Assistant:

Research Court rules, compile, review, reconcile, and/or maintain and update a variety of information and records related to case files, clients and other contacts
Input information into case management software
E-file and/ or serve correspondence(s), pleadings, motions, discovery and settlement documents
Save and organize material(s) for team members review
Draft, review and transmit introduction and preservation letters to insured(s)
Must have strong communication skills, both oral and written
Assist attorneys with hearing, mediation, arbitration, and trials, administrative preparation for same by organizing, assembling marking key documents, and transmittal of documents applicable)
Receive and process information requests, registrations, forms, orders, notices, and/or other related information and correspondence
Submit invoices in a timely manner
Submit records for medical or radiology examination(s)
Contact process serves when needed
Save, sort, and maintain materials using the firms document management system
Process mail using the firms document system management system and advise teams of same
Maintain and assist the firm’s claim file email by downloading the claim files and following up with the claims professionals if required
Assist the medical records department with overflow work such as downloading records and monitoring status of requested records when needed
Assist team members with overflow work and mail
Take part in team meetings

Roles and Responsibilities Calendaring Clerk:

· Maintaining the case calendar, including creating and modifying as necessary all appointments and reminders related to depositions/examinations before trial, court appearances, etc.

· Scheduling, confirming, canceling and rescheduling depositions/examinations before trial, which includes communicating with clients, counsel for other parties, claims professionals, third-party witnesses, and court-reporting vendors and videographers.

· Confirming motion dates (in applicable jurisdictions).

· Communicating with per diem counsel (checking and confirming availability, etc.).

· Conducting calendar meetings in the applicable jurisdictions to confirm coverage of court appearance and depositions.

Reviews and analyzes information provided by clients, client representatives, other parties and their counsel, court personnel, and various jurisdictional websites.
Assist with firm’s calendar email, to input dates scheduled by the court.
Calculates and determines deadlines for court filings and appearances, service of documents, and other events and activities.
Monitors and assists with maintenance of case calendar by scheduling matter events,
Inputs information regarding case status and assigned tasks into case management software.
Answers questions and supplies detailed information on the phone.
Performs a variety of routine clerical activities and other duties as assigned.
Familiarity with court websites and knowledge of court rules, deadlines, and procedures in New York. Knowledge in Florida, California, New Jersey, Connecticut, and Pennsylvania a plus.

Qualifications/Experience:

Prior experience e-filing in New York and Florida required (minimum 3 years).
Prior experience Calendaring in New York and Florida will be given first consideration.
Associate degree in a related field (such as legal assisting, law enforcement, or human services) or bachelor’s degree
Minimum 3 years of related experience
Experience in insurance defense litigation a plus
Valid Notary Public license a plus
Strong attention to detail
Knowledge of Court Deadlines in New York and Florida
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with clients, co-workers, and representatives of other agencies
Strong verbal and written communication skills, and the ability to effectively communicate over the phone and via email
Good decision-making skills and the ability to function well under stress while working in a fast-paced deadline driven environment
General knowledge of applicable subject areas, including court rules and procedures, deadlines and the ability to learn relevant terminology, policies, and processes
Must be a highly motivated self-starter with excellent research and analytical skills and be proficient in all Microsoft Office products (including Outlook, Word, Excel, and PowerPoint) and in using web-based applications
Prior Case Management Software experience a plus
Tech savvy candidate
Ability to handle multiple tasks concurrently and deal with interruptions
Ability to consistently demonstrate sound ethics, good judgment and maintain confidentiality court hearings
Prepare and file legal documents with the appropriate courts or agencies- Coordinate with clients, witnesses, and other parties involved in legal proceedings- Transcribe dictations and prepare accurate written transcripts- Proofread legal documents for accuracy and completeness- Assist with trial preparation, including organizing exhibits and witness lists
Requirements:
Proven experience as a Legal Secretary or similar role
Strong knowledge of legal terminology and procedures
Excellent research skills and ability to gather relevant information from various sources
Ability to manage multiple tasks and prioritize work effectively
Attention to detail and strong organizational skills
Strong written and verbal communication skills
Proficient in data entry and maintaining accurate records
Ability to work independently as well as part of a team
Familiarity with contract law and basic project management principles is a plus
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

Job Types: Full-time, Part-time, Temporary

Pay: $48,000.00 - $50,000.00 per year

Benefits:

401(k)
Dental insurance
Disability insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Opportunities for advancement
Paid sick time
Paid time off
Professional development assistance
Vision insurance
Work from home

Schedule:

8 hour shift
Monday to Friday

Experience:

Calendar Clerk: 3 years (Required)
E-Filing in New York: 3 years (Required)

Work Location: Remote

Hickey Smith Dodd jobs

Case Assistant/Legal Assistant- Work From Home Position