About AccuMed:

AccuMed is a healthcare data tech company that establishes, refutes, and defends the reasonable value of medical charges in civil litigation. We work closely with plaintiff and defense attorneys to assist them in their civil tort cases. Our purpose is to provide clarity and insight into medical billing and the related costs.

As we continue to grow, we need an experienced office administrator to assist our team. We need someone that is motivated, highly organized, and has excellent interpersonal communication and confidentiality.

Office Administrator Opportunity:

We are seeking a highly capable and detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for ensuring the smooth day-to-day operations of the office, managing administrative tasks, and providing expert support to our team. This role requires proficiency in handling financial tasks, scheduling, and administrative support, with a strong emphasis on accuracy and efficiency.

Key Responsibilities:

Administrative Support

Expert Admin

Provide expert-level administrative support, including complex scheduling, calendar management, and meeting coordination for experts.
Inbox Monitoring: Manage and monitor the general office inbox, responding to inquiries promptly and redirecting messages to the appropriate team members.

Sales Admin

Lunch & Learn Scheduling: Organize and schedule Lunch & Learn sessions for the sales team, including coordinating with participants and securing necessary resources.
Food Orders: Arrange catering or food orders for Lunch & Learn events, ensuring all dietary preferences are considered.
Materials Preparation: Gather, print, and distribute materials for meetings and presentations.

Financial Administration

Invoices/Bills: Handle the processing, coding, and payment of invoices and bills. Ensure all financial transactions are recorded accurately.
Employee Expenses/Reimbursements/AMEX Reports: Review and process employee expense reports and reimbursements. Manage AMEX report submissions and ensure timely approvals and payments.

QuickBooks

Invoicing: Create and send invoices to clients and track payments.
Reconciliation: Reconcile accounts to Viv to ensure accuracy in financial reporting.
Aging Reports: Monitor accounts receivable aging and follow up on overdue payments.
Apply Checks/Deposits: Record and apply incoming checks and deposits to the appropriate accounts in QuickBooks.

Office Management

Mail Pickup: Collect and distribute incoming mail and packages, ensuring timely delivery to the appropriate departments.
Office Supplies and Snacks: Manage inventory and order office supplies, snacks, and beverages. Ensure that supplies are well-stocked and accessible.
Kitchen Maintenance: Keep the office kitchen area clean and orderly, including organizing pantry items, cleaning appliances, and ensuring a tidy environment for all employees.
W-9 Requests: Manage and process W-9 forms for vendors and contractors, ensuring compliance with company policies.

Qualifications:

Proven experience as an Office Administrator or similar role.
Excellent organizational and multitasking skills.
Strong attention to detail and accuracy in managing financial tasks.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
Strong communication skills, both written and verbal.
Ability to handle confidential information with discretion.
Bachelor’s degree preferred.

To Apply:

Please submit your resume detailing your relevant experience to LinkedIn. We look forward to hearing from you!

Salary Range $60k - $70k, skills and experience dependent.

Benefits include matching 401k, health care contribution, PTO and working for a fun company!

AccuMed HealthCare Research jobs

Office Administrator