Executive Assistant to Bestselling Author

*PLEASE NOTE: Geographic Restriction. Due to the high level of reliability required, we consider only candidates within 30 minutes from Mill Valley. This role is based onsite in our Mill Valley home office.

International bestselling author and thought leader, Dr. Warren Farrell, seeking excellent administrative and personal assistant to work in a home office nestled in a redwood park on Mt. Tamalpais in Mill Valley.

Assistant needs strong computer trouble-shooting skills (including Chat GPT-4o, Mac OSX, Google Suite, WordPress, and Microsoft Office); ability to take direction, attention to detail, and a “can-do” attitude. She or he needs to be a self-starter comfortable handling multiple short-and long-term projects simultaneously.

Primary goal: taking care of everything that will allow Dr. Farrell to focus on writing, prepare for media appearances, speaking and for vacations, from changing filters to shopping. Work occasionally includes personal assistance for Dr. Farrell’s wife.

Dr. Farrell will be traveling about 8 weeks/year, so this is perfect for someone looking for greater flexibility and would like some income while pursuing something else like freelance writing or doing art or developing a business during those weeks (Before applying, also see The Boy Crisis and Role Mate to Soul Mate.)

Great mentorship opportunity for future author.

Job Responsibilities:

· Computer troubleshooting, and comfort with applications (e.g., Zoom; Google Docs; Dropbox; remote communicating, spreadsheets); email and phone correspondence, scheduling, physical and electronic filing, data entry, shipping, etc.

· Running personal errands: shopping, post office, cleaners, or anything that helps Dr. Farrell focus on writing, or to prepare for media appearances, speaking or vacations.

· Managing social media and Dr. Farrell’s YouTube channel, editing and posting interviews and video content.

· Ordering and preparing daily supplements and meds

· Vetting podcast and media requests

· Occasionally responding to a call on off hours (for extra pay).

· Editorial input to articles and next book

· Self-starting and working remotely occasionally when Dr. Farrell is traveling (about 8 weeks/year).

· Maintain database and sending out mass emails via the software, Madmimi.

Required Experience & Skills:

· Mac OSX, Google Suite, Dropbox, Microsoft Office (Word, Excel, PowerPoint), handling updates and troubleshooting.

· Social media and website management experience preferred.

· Print and online calendar (ical) management.

· Manage book distribution via Amazon Advantage and incoming orders via the website.

· Experience booking and managing travel, reviewing contracts, tracking payments and reimbursements from business trips, etc.

Benefits:

· Flexible schedule

· working one-on-one with author and mentorship for a future author/writer

Ability to commute:

Mill Valley, CA 94941: Reliably commute or planning to relocate before starting work (Required)

Experience:

· Microsoft Excel and/or Google Sheets: 1 year (Preferred)

· Microsoft Powerpoint: 1 year (Preferred)

· WordPress & Blue Host: 1 year (Preferred)

· Knowledge of Facebook, Instagram and LinkedIn

Work Location: In person

To apply, send a cover letter and resumé to the contact email. Candidates will be asked for three references with phone numbers. Independent contractors and SF North Bay Area/Marin County residents only.

Please note:

Role Classification: Independent contractor; hours worked to be invoiced through a 1099 form.
Working hours: usually 30-40 hrs/week, flexible times
Compensation: $30-35/hr, depending on experience. Dr. Farrell is happy to mentor future author.
Geographic Restriction: Due to the high level of reliability required, we consider only candidates within 30 minutes from Mill Valley.
Dr. Farrell's body of work, warrenfarrell.com and boycrisis.org

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