We are seeking a Payroll Specialist to join our North American operations. This is a full-time, in-office role based in Sacramento, California.

Salary: $28 - $37/hr

What you’ll do:

Manage payroll using the accounting software to ensure timely and accurate pay for employees, running associated payroll reports and maintaining up-to-date payroll records
Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions
Process weekly and bi-weekly multi-state payroll for union & non-union employees accurately and timely
Process and submit union dues payments
Process, report and pay multi-state payroll tax liabilities monthly, quarterly and annually as required
Set up and maintain log of all garnishments/tax levies and remit all payments to respective agencies in accordance with each garnishment order
Review all garnishment related notices and prepare and process garnishments withholdings as authorized
Manage, report and remit other payroll deductions including employee insurance premiums, 401(k) contributions, employee loans and miscellaneous deductions
Assist employees with payroll related issues and questions
Participate in orientation presentations to train new employees on eAccess and Mobile timecard entry
Troubleshoot & resolve issues related to payroll; including placing stop payments on lost paychecks and issuing replacement, correcting wage and/or benefit rates, and resolving incorrect hours worked for correct payments
Maintain payroll information by collecting, calculating, and entering data on payroll software systems. Prepare payroll checks, as needed
Process lay-off checks for voluntary and involuntary terminations as requested
Reconcile payroll journals to general ledger monthly
Prepare and distribute all annual tax reporting documents including W-2s and 1099s
Facilitate audits by providing records and documentation to auditors
Identify and recommend updates to payroll processing software, systems, and procedures
Prepare and maintain accurate records and reports of payroll transactions
Maintain employee confidence and protect payroll operations by keeping information confidential
Prepare reports by compiling summaries of earnings, taxes, deductions, and nontaxable wages
Calculate, track and input commissions and bonuses
Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices
Perform other duties as assigned

What you’ll bring:

5+ years of payroll administration experience in construction or relevant industry
Experience in processing multi-state certified payroll and prevailing wage preferred
Bachelor’s degree in accounting, Business Administration, Human Resources, or related field desired required
Experience with Subcontractor compliance and certified payroll tracking & auditing, including but not limited to LCP Tracker Job Setup and Certified Payroll Report Processing
Strong technical knowledge of commonly used payroll concepts, practices and procedures, including union agreements, fair labor standards, prevailing wage decisions, certified payroll reporting and worker's compensation accounting
Knowledge of In-depth Multi State and Local tax jurisdiction as well as Federal labor standards
Excellent consultative and communication skills (written & oral)
Ability to interface effectively with all levels of employees/management and effectively disseminate information
Excellent time management and leadership skills
Proficient in accounting software, experience with Foundation software is a plus
Ability to pass a comprehensive background check and drug screen

Physical Demands:

Sit or stand at a desk for 6-8 hours per day performing tasks on a computer
Requires minimal physical effort with periods of walking and standing with light lifting of files
Minimal bending, stooping, or reaching
Occasionally exposure to environmental elements during remote visits

Working Conditions:

Requiring normal safety precautions with minimal occupational health and safety risks
Moderate to low noise levels
Requires considerable concentration
Stresses induced by changing environment, diversity in the organization, strict deadlines and high volume of workload

What We Offer:

Medical Insurance, Dental Insurance, Vision Insurance, Employer-Sponsored Life Insurance, Voluntary Life/AD&D Insurance, Voluntary Long-Term Insurance, Voluntary Short-Term Insurance, Paid Vacation, Paid Sick Leave, Paid Holidays, Employer Match 401(k) Plan.

What’s Next:

Submit your application and resume for review. If your experience is a match for a current or future need, we will connect with you to learn more about your background and schedule an initial phone interview. What's important to call out is that we want to make sure not only that you're the right person for us, but also that we're the right next step for you, so come prepared with all the questions you have!

Baywa.re Power Solutions is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment.

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BayWa r.e. Americas jobs

Payroll Specialist