Job Description

We are seeking a Project Manager to join our dynamic, international team based in New York. Your project portfolio will include a range of projects seeking to make a meaningful impact in the climate science and policy space.

Your Responsibilities

Under the direct supervision of the Project Lead, the Project Manager is responsible for the entire lifecycle of the project from project development, and design to project closure.

The Project Manager is responsible for supporting the development of funding proposals for funding entities, contributing to basic research and tools development, and supporting budget creation with up-to-date information on actual costs. You will need to work closely with the fundraising specialists and with content specialists in your teams for the development of projects.

The Project Manager is also responsible for the day-to-day management and operations of the project. The main responsibility of a Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope and risk for the entire lifecycle of the project.

The Project Manager is responsible for managing the contract with the funder and having a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the project outputs are capable of carrying the project to successful completion and in some cases, developing follow on projects.

Specific Tasks

Project Development, Project Delivery and Performance

In close collaboration with the project content lead, support project development in the form of bid submissions, proposal development and budget development along with all other supporting project documentation
Support the clearance process and contracting for new projects
Develop, complete and update implementation plans for each of the Projects - including the management of deliverable and milestone trackers, personnel planning and resource management
Monitor the overall progress of the project and use of resources and initiate corrective action where necessary
Support facilitation/coordination of meetings with partners and stakeholders, including the organisation of consultations and webinars as needed, the development of agendas, relevant materials, and documentation and dissemination of information
Ensure that project deliverables are being executed in accordance with the contract
Manage and record Project deviations and changes
Lead contract management duties for partner agreements, disbursements and reporting
Identify, and anticipate promptly, potential risks and issues and advise mitigating measures to the Team Lead and Management Team so that maximum benefit to partner and other stakeholders is achieved

Procedures

Comply with all organisational policies and ensure team members are following the established processes and that projects can withstand external and internal audits
Following all established Procurement protocols for purchasing goods and services for the projects
Ensure up-to-date maintenance of the project files for the entire life cycle of the project
Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with Climate Analytics rules and regulations as well as funder regulations
Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are made on time
Manage expenditures against the budget (based on accurate financial reports) in collaboration with the project finance officer
For project closure purposes, provide a formal handover of the project to the closure manager/ Be the closure manager
Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

Monitoring And Reporting

Prepare and issue regular project and/or financial reports in accordance with Partner contracts and Climate Analytics Internal requirements for reporting
Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality)
Maintain progress reports as required by the organisation’s standard procedures
Provide routine oversight and analysis of project performance
Ensure all project team members track and regularly update milestones and targets for the duration of the projects' lifespan

Your profile

Essential Criteria

A Bachelor's Degree in Finance, Economics, Business, Project Management, or other related discipline with four years of experience. A technical certification may be accepted instead of a bachelor's degree providing the relevant experience is available
Proven track record of successfully developing and implementing plans and projects, including but not limited to tracking of project deliverables, resource planning, control, monitoring and reporting, budget development and financial controlling and analysis
Experience with stakeholder management, including relationship management with both internal and external partners
Strong IT proficiency and command of project management and reporting tools
Our working language is English, therefore excellent English writing and verbal skills are necessary

Desirable Criteria

Five years of relevant experience in Finance and/or Project Management
Experience in writing reports, performing data analyses, and drafting documents is an asset
Experience working in an international, non-profit setting

Our offer

A job with purpose. With us you will work in a team of highly engaged people and with your skills you can make a positive contribution to our work in the field of climate change
We are a diverse and inclusive team and welcome your application regardless of your gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect that makes you unique
Flexible work environment

Conditions

Application Deadline: Position open until filled

Starting date: ASAP

Terms: We are looking for a long-term collaboration. Currently, we can offer a fixed-term contract for 18 months, with the perspective of an extension based on performance and funding

Salary Range: $71,786 - $75,375 (Annual Gross)

Remuneration: The daily rate will be commensurate with qualifications and experience

Please Apply With

Your CV
Cover letter addressing essential criteria, listing three references, and including your earliest start date and salary expectations

Please use PDF format exclusively using the application form as soon as possible. Applications by email or by post can unfortunately not be processed.

About Us

We are a global climate science and policy institute established in 2008 to bring cutting-edge analysis to bear on the most pressing issue of our time – climate change. Our vibrant, international team is composed of 130 staff - half are based at our headquarters in Berlin, Germany, and the remainder work out of our five regional offices in Africa, Australia & Pacific, the Caribbean, South Asia and North America. Click here to find out more.

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