**Position Overview:**

We are seeking a detail-oriented and organized individual to join our team as an Accounting Specialist. The ideal candidate will be responsible for managing accounts receivable, accounts payable, and various reporting tasks. This role requires strong communication skills, proficiency in financial software such as QuickBooks, and the ability to handle multiple responsibilities simultaneously.

**Key Responsibilities:**

**Accounts Receivable:**

- Deposit checks at the bank as received.

- Reach out to customers with outstanding balances to facilitate timely payments.

**Accounts Payable:**

- Enter all invoices for several entities accurately and in a timely manner.

- Request W-9 forms and enter vendor data into the system.

- Monitor vendor contracts to ensure compliance and accuracy.

- Process payments weekly, utilizing methods such as checks, ACH, and wire transfers.

- Download and monitor all credit card charges, enter them into QuickBooks, and reconcile receipts.

**Reporting:**

- Enter client expense data accurately into reporting spreadsheets.

- Retrieve bank statements and reconcile all bank accounts.

- Record all stock activity in QuickBooks.

- Maintain and update the accounting calendar to ensure deadlines are met.

**Qualifications:**

- Bachelor's degree in Accounting, Finance, or related field preferred.

- Minimum of 2 years of experience in accounting or finance.

- Proficiency in QuickBooks or similar accounting software.

- Strong attention to detail and accuracy.

- Excellent organizational and time management skills.

- Ability to communicate effectively with internal and external stakeholders.

- Knowledge of Microsoft Excel for reporting and data analysis.

**Additional Information:**

- This is a full-time position located in Aliso Viejo.

- Competitive salary and benefits package offered.

- Opportunities for career growth and development within the company.

- The successful candidate will work closely with the finance team to ensure the smooth operation of the accounting functions.

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