Location: Remote in Europe

Reporting to: Senior Management Team

Position type: Full-time

Starting date: August

About Us

Our Common Home is an organisation that promotes civic participation of everyone in society to build solutions to climate change, in particular people with more traditional values who feel a deep attachment to place, to their traditions, to their family and nation and who so far have been left out of the conversation.

We build partnerships with and support civic organisations. We believe that locally rooted civic associations are vital elements for building stable and successful solutions to climate change and to preserve natural inheritance.

Our mission is to reach a political consensus on the need to tackle climate change and empower everyone across society to work together in exploring and building solutions.

We are seeking a proactive and organized individual to join our team as an Executive Assistant. This role will work closely with the Senior Management Team, providing comprehensive administrative and logistical support to ensure the smooth operation of the organization. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Responsibilities

Fully own the calendar management of the Senior Management Team, ensuring efficient scheduling, coordination, and prioritization of daily activities, meetings, and appointments.
Coordinate travel arrangements, including booking flights, accommodation, and transportation.
Arrange meetings and prepare meeting materials, including agendas and presentations.
Take minutes during meetings and distribute them to relevant stakeholders.
Serve as the primary point of contact for internal and external stakeholders, including clients, partners, and vendors.
Assist in the preparation and organization of events, workshops, etc.
Handle general administrative tasks, including filing, data entry, and document management.
Maintain confidentiality and handle sensitive information with discretion.
Contribute to the development and implementation of efficient office procedures and workflows.
Act as a liaison between the Senior Management Team and other departments within the organization.

Qualifications

Bachelor's degree in business administration, communications, or related field preferred.
Proven experience in a similar role, preferably in a fast-paced and start-up environment.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to prioritize tasks and meet deadlines in a dynamic work environment.
Attention to detail and accuracy in all aspects of work.
Ability to work independently with minimal supervision.
Flexibility and adaptability to changing priorities and requirements.
Experience in event planning and coordination is a plus.

Why Our Common Home

At Our Common Home, we offer a unique opportunity to work on a vital mission and make a meaningful impact on society. We provide a supportive and inclusive work environment where employees are encouraged to grow personally and professionally. Additionally, we offer competitive compensation and benefits packages.

Application

To apply for this position, please submit your resume and a cover letter outlining your qualifications and interest in the role. We look forward to hearing from you!

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Executive Assistant