M4A is a leading importer and distributor specializing in high-quality baby products, committed to providing families with safe, innovative, and reliable solutions. Our mission is to enhance the parenting experience by offering a diverse range of products that prioritize safety, functionality, and design.

We are seeking a proactive and detail-oriented Administrative and Operations Assistant to support our growing team. The ideal candidate will play a pivotal role in ensuring smooth day-to-day operations and administrative functions within our company.

Key Responsibilities:

Administrative Support:** Provide administrative assistance such as managing calendars, scheduling meetings, preparing correspondence, and maintaining records.
Order Processing:** Assist in processing and tracking orders from receipt to delivery, ensuring accuracy and timely fulfillment.
Inventory Management:** Monitor inventory levels, coordinate with suppliers, and assist in maintaining optimal stock levels.
Customer Service:** Handle inquiries and support customer service activities, including responding to emails and phone calls promptly and professionally.
Logistics Coordination:** Coordinate logistics for incoming and outgoing shipments, including documentation and liaising with shipping carriers.
Data Entry and Analysis:** Maintain databases and spreadsheets with accurate information, and assist in generating reports for analysis.
Office Management:** Manage office supplies, equipment maintenance, and general office upkeep to ensure a productive work environment.
Support to Operations Team:** Collaborate with the operations team on various projects and initiatives to streamline processes and improve efficiency.

Qualifications:

Education: BA in business administration or a related field preferred.
Experience: Proven experience in administrative roles, preferably in operations or logistics.
Organizational Skills: Strong organizational skills with the ability to prioritize tasks and manage time effectively.
Attention to Detail: Meticulous attention to detail and accuracy in all work tasks.
Communication: Excellent verbal and written communication skills; proficiency in English (additional languages a plus).
Technical Proficiency: Proficient in MS Office (Word, Excel, Outlook) and comfortable with learning new software systems.
Problem-Solving Skills: Ability to identify issues and propose solutions independently.
Team Player: Collaborative attitude with the ability to work well within a team environment.

Benefits:

Competitive salary commensurate with experience.
Health insurance and retirement benefits package.
Opportunities for professional growth and development within a supportive team environment.

M4A via Widger Talent jobs

Operations Assistant