WHY MIDPEN

At MidPen, we build communities that change lives. Since 1970, we have been committed to our mission: to provide safe, affordable housing of high quality to those in need; establish stability and opportunity in the lives of residents; and foster diverse communities that allow people from all ethnic, social, and economic backgrounds to live in dignity, harmony, and mutual respect.

We develop affordable housing, provide professional property management for all our communities, and coordinate robust onsite support programs that help residents thrive. We are active in 12 Northern California counties and have earned recognition as one of the nation’s leading non-profit developers and stewards of affordable housing. Our current portfolio of more than 130 properties is home to 20,000 working families, seniors, and people with special needs. We take pride in delivering affordable housing solutions, and we invite you to join us on a journey toward social, economic, and racial equity.

Benefits And Compensation

In 2023, MidPen was again certified as an official Great Place to Work®, and for good reason! In addition, we offer a best-in-class benefit package that includes healthcare options (Kaiser or Sutter), dental, vision, life & disability insurance. We also offer a wide range of voluntary benefits; 403(b) retirement investment opportunity and annual financial literacy and retirement planning options, FSA for childcare, medical and commuter benefit options, Employee Assistance program and pet insurance for our furry, feathered, and scaled friends. In addition to 14 paid company holidays, which include a paid winter holiday break between Christmas and the New Year, we offer 4 paid wellness days for employees to disconnect and recharge. As a learning organization, we encourage professional development and career advancement, and we offer up to $3,000 annually ($12,000 lifetime maximum) for education assistance with tuition reimbursement and/or loan debt relief that includes qualified family members. And, as a family-friendly company, we offer a paid time off parental leave benefit of 12 weeks in a 12-month period for new or expecting parents. Check out our benefits snapshot on our careers page.

PAY RANGE

$28.37 - $30.75 Hourly - Pay based on applicable experience and qualifications

Position Overview

The Office Coordinator is responsible for managing the front desk, ensuring a welcoming and organized environment for all visitors. This role includes handling phone calls, mail, deliveries, and various administrative duties. The Office Coordinator supports office management, oversees office supplies, and assists with event coordination.

Bilingual Requirement: Spanish and English preferred

Essential Duties

Reception & Administrative Support

Answer, screen, and route incoming phone calls appropriately
Greet guests, announce their arrival, and ensure they are directed to the appropriate person or department
Coordinate and manage meeting room and conference room schedules
Monitor, maintain, and order office, quiet room, and kitchen supplies
Distribute communications by receiving and forwarding mail, deliveries, and couriers
Sort and distribute daily mail, manage deliveries to Union City and East Bay office
Perform clerical duties such as filing, photocopying, and scanning
Maintain daily office cleanliness and organization

Office Management

Assist in planning and arranging company-wide events
Support departments with administrative needs, event tasks, and projects as requested
Coordinate semi-annual office clean up and offsite storage needs
Coordinate annual holiday food and toy drives and monthly food events including Foster City office, Union City office, and East Bay office, and maintain the events calendar
Prepare new employee entry access badges, upload pictures into ADP, and manage fobs for Foster City office
Liaise with building property management regarding janitorial services, HVAC, and security fobs
Coordinate with Office Lead vendors including vending machines, first-aid services, and secure destruction of paper and media
Manage the New Vendor request mailbox account, obtaining required documents for current and potential vendors; enter, update, and maintain vendor
Monitor and maintain vendor insurance compliance databases
Process and code invoices for payment
Performs other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the education, knowledge, skill, and/or ability required.

Education And Experience

High School diploma or GED and one year of customer service and administrative experience, or an equivalent combination of education and experience

Knowledge, Skills, And Abilities

English and Spanish written and verbal proficiency preferred
Ability to work collaboratively with team members across various departments
Ability to handle sensitive information with discretion and maintain confidentiality
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
Ability to work independently with minimal supervision in a team-based environment
Proficiency in office management software (e.g., MS Office)
Must be well organized and detail-oriented
Excellent communication and interpersonal skills
Must possess a valid California Driver’s License, proof of current auto insurance, and reliable transportation
Commitment to the Mission and Values of MidPen Services and MidPen Housing

Physical Requirements

Constantly perform desk-based computer tasks
Frequently sitting
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 15 pounds
Rarely twist/bend/stoop/squat, kneel/crawl

This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.

EQUAL OPPORTUNITY EMPLOYER

MidPen Housing Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Consistent with its obligations under the law, MidPen Housing Corp. will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. MidPen believes that diversity and inclusion among our teammates is critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

MidPen Housing Corporation jobs

Office Management Coordinator