Office Admin (Remote) Work From Home

Office Operations

Manage the company assigned for use by the office staff including bookings, parking arrangements and regular maintenance (if applicable).
Assist various teams within the district with administrative duties such as project and marketing assistance.

Operations

Collect, track, coordinate and file all registration, training, and apprenticeship records.
Maintain Apprenticeship Program.
Book and coordinate in-house training.
Collect, enter, approve and report site timecards
Manage driver approval requests and maintain list of eligible drivers.
Pull drivers abstracts annually.
Collect annual driver tax forms.
Manage the contracting “W” drive
Track field employee’s vacation time.
Track employee’s education and complete required paperwork.
Track and manage site listings
Track internal transfers and complete required paperwork

Onboarding

Welcome and assist new office and field employees
Complete office orientation, office space and technology set up for new office hires.
Complete first day logistics and provide onboarding information for field employees, distribute new hire paperwork and gather required personal information.
Send new hire paperwork for field employees to Nasson and where applicable payroll.
Ensure all site access security and administrative requirements are met for new hires

What We Are Looking For

Proficiency with Microsoft Office Suite (including, Excel, Word, Outlook) required
Excellent written communication skills, including letter creation, email communications, and phone presence
Proven ability to demonstrate high level of confidentiality, including tact and discretion in preparing, disclosing and handling information of a sensitive nature
Ability to forge, grow and maintain positive relationships both internally and externally
Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
Ability to work within tight deadlines and prioritization of work to achieve them
Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
Highly developed interpersonal, communication, and organizational skills
Ability to work collaboratively with a positive attitude

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