Full Job Description:

Phiex Technologies is a venture-backed company commercializing a self-sterilizing materials platform that makes products more sustainable across the healthcare, life sciences, food industries, among others. In healthcare, Phiex has been recognized as the Global Winner of Medtech Innovator (#1 out of 1000+ medical technology companies) by the medtech industry leaders. We are replacing a cancer-causing toxin used to make half of all life-saving devices sterile with a solution that reduces carbon emissions and helps customers become more efficient. Join our team and be at the forefront of innovation, making a huge difference in the health and safety of others!

Phiex is seeking an Executive Assistant to support the CEO and work on internal key initiatives in a highly visible role. This position is ideal for a self-motivated individual who displays a high level of ownership, is proactive, organized, and detail oriented. In this role, your day-to-day will consist of prioritizing and executing on a stream of requests, meetings, and projects that directly impact the growth of the company. This role focuses on administrative support, business operations support, and project management. You must thrive in a fast-paced environment. Previous startup experience is a huge plus. You will be the difference between new ideas and projects being realized or put off.

This role is a remote-first/work from home role and there is an expectation of travel a few times a year to support at conferences or offsite events.

Duties/Responsibilities:

Analyze and work to deeply understand the Executives’ and company’s goals.
Assist the CEO and executive team with ad hoc projects as needed, including managing business operational tasks, generating complex reports, coordinating business meetings, etc.
Liaise with execs, drive, create and review spreadsheets, slide decks, and meeting agendas.
Track action items and key issues to closure with a high degree of integrity and accountability.
Communicate directly, on behalf of the CEO and executive team, with external and internal stakeholders.
Setup, assist with logistics, and organize video/in person meetings.
Prioritize conflicting requests and needs and handle matters proactively, swiftly, and to completion while meeting deadlines.
Coordinate agendas and compile documents for travel-related meetings, and be proactive in understanding if there are any pre/post-travel and pre/post-meeting requirements that need to be done.
Work with the CEO and others inside and outside of the company to make sure important moves are made.

Benefits:

Competitive compensation.
Employee stock option plan.
Work from home/remote-first workplace, with paid travel for company off-sites and conferences.
Opportunity for flex time outside of core work hours.
Home office stipend.
Unlimited PTO.
Public & Legal Holidays (11).
Insurance: healthcare, dental, and vision.
401(k) program with company match.
Annual professional development budget.

Requirements:

Bachelor's degree or equivalent work experience preferred.
5+ years’ experience in administrative support, financial reporting, account management, project management, and/or office management.
Collaborative team player who displays ownership in their work.
Able to handle highly sensitive and confidential material.
Proficient with Microsoft Office suite products and productivity software and technologies.
Excellent spoken and written communication skills and experience partnering with an executive team.
Takes feedback well but is also able to work autonomously with little direction and make decisions as needed.
Inspired and excited by new challenges and opportunities for personal and professional skill development.
Discretion, diplomacy, and excellent judgment.
Candidates must be legally authorized to work in the United States and must reside in the United States.

Preferred qualifications:

Interest and experience in the medtech, life sciences, packaging, and/or advanced materials industry.
Experience with Hubspot, Rippling, Hive, Quickbooks, and general bookkeeping practices preferred.
Experience working in startups.
Desire to grow, learn, and change with the organization.

Phiex Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Phiex Technologies jobs

Executive Assistant to the CEO (Remote-First/WFH)