Department: Ontario CLRI at the RIA

Posting Date: July 10, 2024 - until filled

Term: Fixed-term contract until March 31, 2026

Hiring Range: $55,000 - $65,000 annual salary

Benefits: Extensive benefit package inclusive of health, dental, RRSP matching, and paid personal days. Hybrid working options available for team members to work up to 3 days per week from home.

Background

The Schlegel-UW Research Institute for Aging (RIA) is a charitable non-profit organization that partners with the University of Waterloo, Conestoga College, and Schlegel Villages to enhance care and quality of life for older adults. Through engagement with key partners and collaborators, RIA supports practice-relevant research and knowledge mobilization. Research evidence is used to inform programs, education and training, and influence practice and policy.

The Ontario Centres for Learning, Research and Innovation in Long-Term Care (CLRI) is a program of the RIA, Baycrest Academy for Research and Education, Bruyère, that partners with the long-term care (LTC) sector to enhance the health and well-being of those who live and work in LTC homes. We provide programs and resources to train and engage the current and future workforce. The Ontario CLRI is funded by the Government of Ontario.

The Living Classroom is a partnership model that integrates education into a LTC or retirement home to support workforce development in senior living. Students, faculty, and those living, visiting, and working in the home engage in a culture of shared learning. The RIA was host to one of the first Living Classrooms in Ontario, and the goal of this current project is to spread, scale and evaluate the Living Classroom model across the province. This project is in collaboration with CESBA (The Ontario Association of Adult and Continuing Education School Board Administrators).

Primary Purpose

The Project Coordinator supports the coordination and implementation of Ontario CLRI projects and knowledge mobilization activities and provides support to the CLRI team. Support will include project tracking, maintenance of project databases, coordinating meetings, coordination of events, managing project files, supporting evaluation activities and data collection, and working closely with partners in the LTC sector, education sector (i.e., school boards, colleges and universities that train health care workers), and funders.

The role will support RIA’s vision, mission, and values as well as have an interest and passion for enhancing quality of life and care for older adults and those who care for them.

Key Accountabilities

Ontario CLRI Team Support: Work closely with the team to support the implementation of Ontario CLRI projects and knowledge mobilization activities including project tracking, data collection, maintaining project files and databases, proofreading materials, meeting support (scheduling, material preparation and minute taking), data entry, and supporting the coordination of translation and mailouts.
Knowledge Mobilization: Facilitate the dissemination of project information and findings. This could include presentations, development of promotional tools, webpages, and contributing to reports. Participate in internal and external committees, work groups and projects, as required.
Teamwork: Pro-actively and regularly communicate with supervisor and project team regarding assigned work, including communicating obstacles and challenges as they arise. Consult with team members about their needs and liaise between team members and supervisor. Actively participate in team and organization-wide meetings virtually and in-person.
Communication: Ability to apply strong writing and verbal communication skills to interact and communicate with team members, residents and their family members, and external partners.
Event and Meeting Support: This role is responsible for scheduling, delivering and evaluating in-person and virtual events/presentations, including material preparation and catering organization. Meeting support will also include material preparation and minute taking.
Other: Take on additional tasks, activities and special projects, as they arise.

Position Requirements

Education:

Post-secondary diploma or degree in a related field or discipline.

Skills and Experience:

A minimum of 3 years of experience in project coordination and/or project administration.
Experience engaging with various partners including researchers, clinicians and people with lived experience, specifically older adults and their care partners.
Experience using various systems/technologies (CRMs, databases, and other platforms) to optimize project outcomes.
Experience developing and disseminating knowledge mobilization resources, tools and products.
Understanding of knowledge mobilization theories and best practices is an asset.
Ability to work in a collaborative team environment.
Ability to adapt to change and manage competing priorities.
A continuous learning mindset with demonstrated experience and competence in collaborating with equity deserving groups.
Self-starter with a proactive attitude who can anticipate needs with strong organizational skills.
Experience and fluency using Microsoft and Google Workspace products.
Fluent in English. Fluency in French is an asset but not required.
Must have a valid driver’s licence and be available for occasional travel.
Eligible to obtain a police background/criminal record check.

Scope of Work

Interpersonal Skills: Communicates effectively with internal team members and external partners; professionally represents the RIA in all communications and at events.
Level of Responsibility: Responsible for ensuring the effective and efficient implementation of the projects in alignment with the goals and objectives.
Decision-Making Authority: Accountable to make operational decisions for the day-to-day operations of the project with support from the supervisor.
Physical and Sensory Demands: Minimal demands, typical of a position operating within an office environment; periods of extensive sitting at a desk and in meetings and concentrated use of visual senses; substantial repetitive keyboard/mouse movement; high sensory demands because of required concentration and attentiveness to detail and regular distractions and interruptions.
Working Environment: Much of the time is spent sitting in a comfortable position with frequent opportunities to move about. Office is located in a comfortable indoor area and options for hybrid work are available for this position. The work is varied and assignments may change frequently. Work will involve regular interaction with RIA team members and external partners and collaborators. There are deadline pressures, while at the same time there is a demand for thoroughness and accuracy. Occasional travel is required.

Vaccination Statement

All researchers, employees and students of the RIA who will work with long-term care homes, colleges, universities and other partners are required to comply with the vaccination policies of those external organizations to complete their work. Of note, vaccination policies are subject to change. The requirement to comply with those evolving policies does not change.

Equity Statement

The RIA is committed to equity, diversity and inclusion within its community and organization. We strongly welcome and encourage applications from Indigenous Peoples, racialized groups, women, 2SLGBTQI+ people, persons with disabilities and people from other equity-deserving groups.

The RIA is pleased to accommodate individual needs in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) within our recruitment process. If you require accommodation at any time throughout the recruitment process, please let us know.

Funding Statement

Please note that all positions at the RIA and the continuation of these positions are conditional upon funding.

How to Apply

RIA invites applications (cover letter and resume) to be submitted by email to applications@the-ria.ca. Please include the job title in the subject line of the email.

Schlegel-UW Research Institute for Aging (RIA) jobs

Project Coordinator