About the job

Main Responsibilities:

Responsible for ensuring day-to-day office operations run smoothly at our Irvine office.
Keep our work office organized and fully stocked with supplies daily.
Monitor and maintain various office equipment and supply inventories including ordering equipment (Laptops, keyboards, etc.)
Manage the budget for office expenses, events, and other categories
Greet guests professionally and serve as the first point of contact for our vendors, candidates, employees, and visitors.
Coordinate and help organize office events such as team meetings, team activities, etc.
Manage vendor relationships, including coordinating office cleaning.
Assist with outgoing mail and incoming deliveries.
Support HR functions (onboarding and offboarding) as necessary.
Pitch in to help with other daily tasks and team requests.

Administrative Support and Assistance

Provide administrative support to executive team members when required, including managing calendars, planning and scheduling internal and external meetings, and handling travel arrangements.
Book accommodations for visiting candidates and employees using our preferred partners and establish corporate rates with hotels in the area.

About You

Qualifications:

Bachelor's degree in Business Administration, Office Management, or a related field
At least 3-4 years of recent experience as an Office Manager, Administrative Assistant, Administrative Business Partner, or EA.
A self-starter and problem-solver with a sense of urgency.
Must learn quickly with little to no supervision.
Strong organizational skills and attention to detail.
Ability to plan, organize, and multitask with minimal supervision.
Strong written correspondence and verbal communication skills.
Ability to maintain respectful relations with all the interfaces made on behalf of the employer.
Ability to handle confidential information professionally.
Proactive team player and self-starter, must be willing to collaborate with others.
Proficient in office software and productivity tools (Microsoft Office, Google Workspace, etc.).
Being fluent in English and Mandarin is a must.
Willing to work with a start-up company.

Benefits

Grid Infrastructure Solutions jobs