Overview:

The Contract Administrator will support our project management team by overseeing contract-related activities, ensuring compliance with contract terms, and facilitating smooth project operations. Responsibilities include managing project documentation, coordinating with subcontractors, and maintaining accurate records. The role requires someone who is detail-oriented, organized, and excels at multitasking and time management.

Responsibilities

Contract and Document Management:

· Create, review, and maintain contract forms and change orders.

· Manage and maintain all project documentation, including contracts, specifications, submittals, RFIs (Request for Information), and meeting minutes.

· Ensure the accuracy and standardization of project files both in the office and on-site.

· Subcontract Packet issuance and review (subcontract and letter, supplier list, blank applications for payment)

· Purchase Order issuance and reviews; Change order issuance and reviews.

· Reviews and updates SubPOLog in Trimble/Spectrum

· Sets up job number in Trimble/Spectrum

· Sets up and maintains job files, as required. Aid in project closeout documentation

· Take and distribute meeting minutes as required.

Compliance and Insurance:

· Review and verify subcontractors' insurance certificates (limits, expiration date, additional insured, etc.) before releasing payments.

· Track and update subcontractor and supplier insurance information.

· Ensure compliance with project requirements and corporate standards.

· Order bonds and insurance.

Financial Administration:

· Build Pay Applications (using the AIA format) in conjunction with Project Management and Accounting for their approval; Notarizes, Forwards, and files Owner pay applications.

· Enters contact information into Trimble/Spectrum for the project

· Prepare and monitor invoices and receipts for accounting purposes.

· Manages Subcontractors and commitments in GC Pay.

· Creates and Logs Purchase Orders in conjunction and approval of Project Management and Accounting.

· Process change orders in conjunction with the project management team.

· Ensure subcontractors and suppliers provide all necessary lien waivers prior to releasing payments.

Project Coordination and Support:

· Assist in the preparation of bid packages and manage the procurement process for materials and equipment.

· Reviews subcontractor information in Trimble/Spectrum and gathers prequalification forms as needed

· Coordinate and prepare submittal and RFI processes, ensuring timely responses and approvals.

· Attend project meetings, record, and distribute minutes as necessary.

· Facilitate communication between internal and external stakeholders, including architects, engineers, contractors, and vendors.

· Perform additional responsibilities as required by the Supervisor, Project Manager, or Senior Management.

· Creates and maintains closeout manuals and tracking log.

· Assist Project Manager, as assigned

· General Administration

Qualifications

Education:

· High School diploma or equivalent (GED) required.

· Associate's degree or some college credit in a related field preferred.

Experience:

· Minimum of 2 years related experience in construction project administration required.

· Experience in multi-family construction a plus.

Software:

· Proficiency in MS Word, Excel,Power Point, and Outlook

· Experience with Procore, Trimble or Spectrum software, strongly preferred.

Skills:

· Strong time management working with deadlines, and the ability to perform a variety of tasks simultaneously in an accurate and timely manner

· Skilled in leadership, problem solving, and conflict resolution and can manage difficult situations to a successful conclusion

· Advanced customer service skills needed to build and maintain relationships with owners, subcontractors, and vendors

· Behavior that supports positive work environment keeping in line with company mission and value

· Strong understanding of construction terminology, contracts, and project management principles.

· Excellent organizational, communication, and time management skills.

· Ability to prioritize multiple tasks, manage deadlines, and work independently with minimal supervision.

· Meticulous attention to detail and a commitment to accuracy.

Benefits:

· Competitive salary based on experience.

· Comprehensive benefits package including health insurance, dental insurance, vision insurance, 401(k) with company match, and paid time off.

· Opportunity to work on high-profile construction projects.

· Dynamic and collaborative work environment.

· Professional development and growth opportunities.

Landmark Structural Builders does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from Landmark Structural Builders' Human Resources team. Pre-approval is required before any external candidate can be submitted. Landmark Structural Builders will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.

Equal Opportunity Employer, including disability/vets, we encourage candidates from all backgrounds to apply.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Landmark Structural Builders,LLC is an EO employer M/F/Veteran/Disability

Landmark Structural Builders jobs

Contract Administrator (Construction)

Contract Administrator