About the Role:

I am seeking a dedicated, highly organized, proactive, and resourceful individual who will run the household and provide support to a working mom of three children (elementary, middle, and high school age). This multifaceted role involves managing household operations, coordinating the children’s schedules, managing multiple residences, assisting with personal errands, and ultimately ensuring a smooth and efficient daily routine. The ideal candidate will have a keen eye for detail, possess excellent communication skills, and manage up without drama and a can-do spirit.

About Our Family:

We don’t take ourselves too seriously. We embrace humor, we’re inquisitive and candid. We love taking our big dog for walks, spending time outdoors and value a clean, organized home. We look forward to having someone help us stay organized and ensure the children’s needs are taken care of, i.e. transportation to extracurriculars, having the right costume for the school activity, and sitting down to a nutritious meal together at the end of the day (to name a few!).

Key Responsibilities:

Children's Schedule Management & Transportation:

Manage the children's calendars, including school activities, extracurriculars, playdates, and medical appointments.
Provide and/or coordinate transportation for school drop-offs/pick-ups and extracurricular activities every other week.
Communicate with the children's schools and extracurricular providers as needed.

Household Management:

Oversee day-to-day household operations, including maintenance planning, coordinating with service providers, managing household procurement, and ensuring the home is well-maintained.
Assist with meal planning and preparation including grocery shopping, making lunches, and preparing family meals.
Manages laundry and ensures children have the uniforms, costumes, etc. as needed.
Manages vehicle maintenance.

Personal Assistant:

Collaborates with executive assistants to synchronize work schedule with personal and family commitments.
Assist in prioritizing tasks and appointments to optimize productivity and work-life balance.
Handles personal errands such as shopping and managing appointments.
Act as a point of contact between mom, children, and other family members or external parties.
Assist with household and child budgeting and expense tracking.

Property Management:

Oversee the maintenance and operations of multiple residences in different states.
Develop and execute a plan for managing short-term rental properties.
Coordinate with service providers, contractors, and maintenance personnel.
Manage small-scale home renovation and improvement projects, ensuring timely completion and quality standards.
Handle property-related administrative tasks, including budgeting and expense tracking.

Travel Coordination:

Plan and manage family travel arrangements, including booking flights, accommodations, and transportation.
Ensure travel plans are organized and all necessary preparations are made in advance.
Handle last-minute changes and unforeseen travel issues with efficiency.

Qualifications:

Proven experience as a personal assistant, household manager, or similar role.
Excellent organizational skills.
Strong communication and interpersonal skills.
Proficiency in using productivity tools and software, preferably Microsoft Office.
Ability to handle confidential information with discretion.
Flexibility to adapt to changing schedules and needs.
Experience in managing children's schedules and activities is preferred.
Basic knowledge of household management and budgeting.
Basic knowledge of home renovation and improvement projects is a plus.
Clean driving record and safe transportation non-negotiable.

Personal Attributes:

Highly dependable and trustworthy.
Proactive problem solver with a positive, can-do attitude.
Values humor and doesn’t take self too seriously.
Detail-oriented and able to prioritize effectively.
Empathetic and understanding of family dynamics.
Strong work ethic and commitment to excellence.

Application Process:

Interested candidates are invited to submit their resume to talent@thehigherorder.com and complete an application (https://www.surveymonkey.com/r/M8SXL5D) by August 2, 2024.

Higher Order Consulting jobs

Household Manager & Personal Assistant

Household Manager & Personal Assistant