Overview

The role of the Admin Assistant and Secretary at Kellogg Printing Co is crucial to the daily operations of the company. This position plays a key role in providing administrative support, coordinating office activities, and ensuring efficient communication within the organization. The Admin Assistant and Secretary will be responsible for maintaining office operations, managing schedules, and handling a variety of administrative tasks to support the overall success of the company.

Key responsibilities

Manage incoming and outgoing communications, including emails and phone calls
Organize and schedule appointments, meetings, and events
Assist in the preparation of regularly scheduled reports
Coordinate office activities and operations to secure efficiency and compliance with company policies
Monitor and maintain office supplies inventory
Produce and distribute correspondence memos, letters, faxes, and forms
Support budgeting and bookkeeping procedures
Assist with HR tasks, including recruitment, onboarding, and record-keeping
Address employees' and clients' queries regarding office management issues
Manage agendas/travel arrangements/appointments for upper management
Submit and reconcile expense reports
Support the company's efforts in maintaining a positive work environment
Maintain a filing system for crucial company documents
Assist in the preparation of regularly scheduled reports
Perform additional duties as assigned by management to support company goals

Required Qualifications

Proven experience as an administrative assistant, virtual assistant, or office admin assistant
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Knowledge of online calendars and scheduling (e.g., Google Calendar)
Up-to-date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload
High level of confidentiality and discretion
Associate’s degree or equivalent work experience
Professional demeanor and strong work ethic
Knowledge of virtual meeting platforms and experience in organizing virtual events
Proven experience in a similar role

Skills: organization,time management,communication,administrative,microsoft office,bookkeeping,communication skills,office,attention to detail in data entry,appointment scheduling,travel arrangements,expense reporting,financial management,record keeping,research,problem-solving skills,team collaboration,professional phone skills,customer service skills,project management skills,receptionist duties,correspondences,executive calendar management,data management,confidentiality

Kellogg Company jobs

Kellogg Printing Co Hiring Immediately for WFH Admin Assistant and Secretary Jobs | $15-35/Hr