Job Description

Position Title: Senior Administrative Associate

Supervisor: Executive Director

The Organization

The Disability Rights Fund (DRF) supports the disability rights movement around the world by resourcing organizations of persons with disabilities (OPDs) to advocate for equal rights and full participation in society. The Disability Rights Advocacy Fund (DRAF), DRF's sister organization, supports advocacy for legislative change. DRF/DRAF currently works across Africa, Asia, the Pacific Islands, and the Caribbean. The Funds are grounded in participatory and gender transformative approaches and follow grant making, peer learning, and advocacy strategies to support OPDs to advance the UN Convention on the Rights of Persons with Disabilities (CRPD), including in implementation of the Sustainable Development Goals (SDGs), the Global Disability Summit commitments, and other key international frameworks.

At DRF/DRAF, we believe our people are what make us great. Reflecting our values and participatory approach, persons with disabilities are leaders and decision makers at all levels of our organization - including our staff, Board, and Grant Making Committee. We value teamwork and a supportive work environment. Our goal is to find individuals who are good at what they do and passionate about our purpose.

To learn more about the Disability Rights Fund, please visit https://disabilityrightsfund.org/

The opportunity

The Senior Administrative Associate is a vital role ensuring the smooth operations of our internal communications, virtual office management and administrative functions. They will provide high level administrative support to the Executive Director, Board and leadership team, including coordinating schedules, meetings and agendas while managing priorities and drafting communications. The ideal candidate will possess exceptional interpersonal skills and a keen understanding of best practices in virtual office administration in a global context. They should have a proven ability to support organizational management and growth. This experienced professional will help DRF/DRAF realize the full potential of a growing global organization with a remote workforce and will report to the Executive Director.

The Responsibilities

Executive Support

Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff
Tracks priorities, deadlines and other agenda items to ensure they are addressed promptly
Drafts letters, memos, invoices, reports, and other documents
Organizes and maintains DRF/DRAF's internal calendar and database (e.g.: asset management, letter protocol, and others)
Schedules and attends meetings on behalf of the Executive Director, taking minutes and providing summaries and action items.

Communications and documentation

Receives incoming communication or memos, review contents, determine priority, and summarize and/or distribute contents to appropriate staff
Ensures timely and clear communication of organizational updates and announcements
Assists in the collection, organization, and preparation of reports, presentations and other materials for internal and external use.
Assists in the preparation and organization of contracts, notably Agreements for Services

Office Management

Maintains and updates physical and virtual archives of processes, letters, other communications, via SharePoint/One Drive, etc. in coordination with the IT team
Oversees general office management tasks and manages office supplies and resources
Performs additional duties as agreed on with the ED.

Requirements

To fulfill these responsibilities, the ideal candidate will have/be able to:

At least 4 years of experience working in an administrative capacity
Bachelor's degree.
Highly organized and detail-oriented, and able to effectively manage multiple projects and competing demands
Excellent oral and written professional communication skills with the ability to draft clear and concise documents. (US English)
High level of accuracy and attention to detail in all tasks
Strong time management skills with the ability to prioritize and adjust as needed
Strong interpersonal skills with and the ability to build relationships with stakeholders at all levels
An understanding of office management procedures and those related to budgeting, programming and project management
Experience providing administrative support to senior leadership including managing calendars and scheduling.
Some experience working across cultures and geographies and comfortable collaborating within a diverse workplace
Able to problem solve, use good judgement, conduct research and share information.
Ability to navigate ambiguity, adapt to change, and take accountability and responsibility, to work effectively within the team and across the organization.
Openness to ongoing learning, feedback, and growth
Foresee risks and allows for contingencies when planning
A commitment to the human rights of persons with disabilities
Excellent technology skills (Word, Excel, Outlook, Zoom, PowerPoint, etc.); willingness to learn additional applications and accessible technology as necessary

Preferred, but not required qualifications are:

Demonstrated experience in working as part of a small, fast-paced team and ability to work successfully in a virtual environment
Demonstrated experience in working with staff members in different locations, across multiple nationalities, identities, and cultures

Benefits

Location

DRF operates globally, and all staff work remotely.

Salary and benefits

DRF offers excellent benefits (health, vision, dental, life insurance, retirement plan contributions), and generous vacation, holiday, and sick time, as well as two organizational-wide wellness weeks, comprehensive parental leave, and a commitment to professional development and growth. More details can be provided upon request. Salary range is between 60,000 -70,000 USD equivalent. More details can be provided upon request.

This is a full-time, 35 hours per week position reporting to the Executive Director. This position is primarily remote but may require international travel (approximately 10% of the time), depending on safe travel conditions. Standard working hours within CET/CEST Time zone (UTC+1/UTC+2) will be most common, however working hours may vary at times according to operational and personal needs. The position will be part of a global team spanning different time zones, so the candidate must be able to accommodate early/late meetings when needed to work effectively.

To apply

Please apply here. We will consider all applications regardless of whether every knowledge, skill or ability noted above can be demonstrated. Please note due to the volume of applications we may receive we may not respond personally to every application. For additional questions about this position or for reasonable accommodation requests please contact us at jobs@disabilityrightsfund.org. The application deadline is August 11th, 2024 6:00 pm EDT (UTC-5). No decisions will be made prior to the application deadline date. Applications received after the deadline may be reviewed but not guaranteed.

The Disability Rights Fund is an equal opportunity employer and an organization that values diversity. Recruiting staff to create an inclusive organization is a priority, and we encourage applicants from all backgrounds. Candidates are evaluated solely on their qualifications to perform the work required.

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