Job Summary

The Accounting Associate will assist the Finance Manager in accounts payable operations while ensuring deadlines are being met and information is accurate. This position may be required on occasions to travel by company or personal vehicle to accomplish the job responsibilities. The incumbent will have access to confidential material and needs to use discretion with this information and strictly adheres to the Texas Organ Sharing Alliance confidentiality policy.

Essential Functions And Duties

Responsible for performing a range of accounting and clerical tasks related to the accounts payable function including receiving, processing, and verifying invoices, tracking and recording approved purchase requisitions and processing payments.
Accurately review, voucher, code and process vendor invoices in compliance with TOSA financial policies and procedures.
Perform miscellaneous clerical duties such as data entry, posting, maintenance functions, and updates and reconciles the check register to G/L, and maintain A/P files.
Perform other Accounts Payable functions such as reconciliation and audit of Corporate Credit Card statements and Out-Of-Pocket statements.
Generate monthly reports detailing accounts payables status.
Review and reconcile invoice discrepancies.
Process recurring expenses and purchase requisitions in a timely manner. Contact vendors to ensure timely receipt of invoices to minimize past due payments.
Charge expenses to accounts and subaccounts by analyzing invoice/expense and recording entries.
Reconcile various process work by verifying entries and comparing system reports to balances.
Pay vendors by monitoring and verifying federal ID numbers; scheduling and preparing checks, resolving purchase orders, contract, invoice or payment discrepancies and documentations; insuring credit is received for outstanding memos
Reconcile payment selections prior to running check payments.
Maintain vendor profile with up to date and current information.
Maintain current W-9 for all active vendors.
Generate yearly 1099 to all vendors.
Maintain and develop vendor relationships.
Monitor Accounting Inbox and address and respond to vendor inquiries about payment status.
Maintain and organize vendor files.
Recommends system and/or procedural changes as necessary.
Performs other duties as required to support Finance Services.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

At minimum, an Associate's degree in Accounting, Business Studies, Finance, or similar field. An equivalent combination of education, training, and experience can be substituted.
Two years of experience in a financial position in a not-for-profit organization preferred.
Have an understanding of basic bookkeeping and accounting.
Excellent written and verbal communication skills.
Strong organizational skills; must be detail oriented.
Excellent skills in data entry and general math skills.
Demonstrates an ability to manage a variety of priorities while meeting deadlines
Proficient to advanced knowledge of Microsoft Office Applications, including Excel.
May be required to work for long periods without breaks and prolonged sitting.
Ability to use general office equipment such as computer, copy machine, telephone, etc.
Physical requirements include ability to lift at least 30 lbs.

Texas Organ Sharing Alliance jobs

Accounting Associate