Company Overview

Established in 1977 and headquartered in Camarillo, CA, Hanson Lab Solutions (the "Company") has evolved into the largest direct, vertically integrated manufacturer of laboratory casework and interiors in the western U.S. Over the years, the Company has experienced remarkable growth, expanding its product offerings to include a diverse array of lab casework and furniture, fume hoods and enclosures, as well as mobile and modular product lines, boasting an extensive catalog of hundreds of SKUs.

This growth is a testament to the Company's commitment to innovation and adaptability. Hanson Lab Solutions has successfully cultivated a differentiated model that not only emphasizes innovation but also offers full-service capabilities. This approach positions the Company as a leader, serving as a valuable partner for customers in the dynamic life science industries.

Basic Function

We are seeking a highly motivated and organized Project Coordinator to join our team. The Project Coordinator will play a key role in supporting the successful execution of projects from initiation to completion. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. If you are a detail-oriented individual with a passion for project management, we invite you to apply and contribute to the achievement of our organizational goals.

Primary Responsibilities include but not limited to:

- Maintain and organize project documentation, including contracts, permits, drawings, and other important records.

- Assist project managers in procurement activities by communicating with the supply chain team.

- Tasking supply chain team members to give up-to-date information on completion dates internally and deliveries from vendors.

- Prepare and distribute project-related communications, such as memos, emails, and reports.

- Coordination with logistics team that all items requested to ship are fulfilled on time.

- Follow up communication, emails, and tasking to help identify potential incomplete or missing components for upcoming projects.

- Input project-related data into databases and project management software.

- Facilitate the billing and invoice process with the project managers using the HLS internal tools.

- Provide customers with billing and invoice documentation.

- Assist project managers with work order / fulfillment completion items that correlate with invoice schedule of values for each month.

- Create punchlist action items of shortage or break list and process via NetSuite ERP.

- Generate regular reports on project progress, expenditures, and other relevant metrics.

- Collaborate with project management team to understand project requirements and objectives.

- Provide general administrative support to the project management team.

- Perform tasks such as copying, scanning, filing, and answering phones as needed.

Qualifications

- Bachelor's degree in Business Administration, Project Management, or a related field.

- Proven experience in project coordination or a similar role.

- Strong organizational and time management skills.

- Excellent communication and interpersonal abilities.

- Proficiency in Microsoft Office Suite and ERP programs.

- Detail-oriented with a focus on accuracy.

- Ability to work collaboratively in a team environment.

- Proactive and solution-oriented mindset.

- Strong commitment to meeting project deadlines.

- Project Management Professional (PMP) certification is a plus.

- Familiarity with project management methodologies.

Experience in a relevant industry (construction, architecture, casework manufacturing

Hanson Lab Solutions (HLS) jobs

Project Management Coordinator