We are seeking a detail oriented and well organized office administrator for our corporate office in Plano, TX. The ideal candidate will handle administrative tasks, provide excellent customer service to residents, assist with property management operations and support the day-to-day operations of the company. Should also be capable of multitasking in a fast-paced environment.

Key Responsibilities:

Administrative Support:

Manage and organize office files, records, and documentation
Prepare and process correspondence, and reports
Schedule and coordinate meetings, appointments, and property viewings
Answer phone calls, emails, and in-person inquiries; provide information or direct inquiries to appropriate staff

Customer Service:

Greet and assist visitors, residents, and prospective tenants
Address and resolve tenant issues and concerns in a professional and timely manner
Provide information about available properties, leasing terms, and community amenities

Financial Tasks:

Process payments, including cash, checks, and electronic transactions
Assist with invoicing and tracking of accounts payable and receivable
Prepare financial reports and summaries as needed

Office Management:

Maintain office supplies and equipment; order replacements as needed
Ensure the office environment is clean and organized
Assist with preparing and distributing internal and external communications

Compliance and Documentation:

Ensure all activities comply with company policies and procedures, as well as local, state, and federal regulations
Assist with preparing documentation for audits and regulatory inspections

Requirements

Education and Experience:

High school diploma or equivalent required; associate's degree or higher in business administration, property management, or a related field preferred
Proven experience in an administrative role, preferably in property management or real estate

Skills and Abilities:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Familiarity with property management software (e.g., Resman, Yardi, AppFolio) is a plus
Strong organizational and multitasking skills
Excellent communication skills, both verbal and written
Ability to handle sensitive and confidential information with discretion
Strong problem-solving skills and attention to detail

Personal Attributes:

Professional demeanor and positive attitude
Ability to work effectively both independently and as part of a team
High level of integrity and reliability

Physical Requirements:

Ability to sit or stand for extended periods
Ability to lift and carry items up to 10 pounds (e.g., office supplies, files)

Additional Information:

Work Schedule: Regular 40 hour work week; We are open to 6 hours/day, 30 hours per week too
Compensation: $25/hour

Benefits

Pay rate is $25/hour

LiveNJoy Residential jobs

Office Administrator