Benefits:

Medical Benefits
Bonus based on performance
Competitive salary
Opportunity for advancement
Paid time off

Job Summary

This is a rare opportunity to start a career at an active boutique commercial real estate firm. This role is expansive and allows the individual a path to promotion with the company. The Office Administrator (OA) job is two-fold and is responsible for both championing all office management to a team of 20 in-person and 20 remote staff, as well as the executive assistance to the Managing Director (“MD”) to ensure all essential company initiatives are successfully carried out. This includes ensuring all office supplies are proactively restocked and acting as the main point of contact/liaison for employees with any internal essential business functions from onboarding, deal closing, and daily support with third-party business vendors. Bonus to candidates that have bookkeeping experience with QuickBooks categorizing, reconciliation, and reporting. The OA will be working directly with the MD, helping to run his fast-paced office. This OA role will provide administrative support to alleviate the MD’s responsibilities by taking calls on his behalf, managing his calendars, writing employee contracts, planning travel itineraries, maintaining organization on several projects, and adding value on email correspondence whenever possible. OA will occasionally perform personal errands.

The OA is someone who is punctual, reliable, and embraces and excels at resolving new challenges by utilizing street smarts, customer support, Google, and any means necessary to resolve the problem at hand in a timely manner. This person will be the main point of contact and face of the company. We are seeking someone with past OA or Executive Assistance experience who will be with the company for at least four years.

Responsibilities Include:

Draft correspondence from contracts, recruitment materials, events, and employee contracts
Have the intuition to react with appropriate urgency to emerging situations, be able to complete multiple high-priority tasks efficiently, and be comfortable making decisions with minimal oversight or mentorship
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior leadership at MBP
Support the MD as needed on business and extraneous tasks and continually ensure MD is punctual to all meetings and prepared for travel and priorities
Ensure all invoices are approved by MD and paid by the Billing Department ahead of schedule
Maintain professionalism and strict confidentiality with all materials exercising discretion
Ensure all employees are supported from onboarding, training materials, and access to third-party resources to facilitate necessary job functions

Job Requirements:

3 years of prior OA or Executive Assistant experience
Highly proficient professional business writing with exceptional English, grammar, and punctuation skills
Proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
Must have outstanding initiative and be a self-starter
Must have excellent written, verbal, and interpersonal communication skills
Competency or strong interest in financial statement analysis, business valuation, accounting, and finance
Highly organized and detail oriented with ability to follow up on priorities
Collaborative, team-oriented individual with a strong sense of integrity and professionalism
Ability to focus and maintain multiple projects
Inventive with problem-solving
Competent in legal jargon (prepping, editing, managing legal documents) is preferred
Correspond with a professional and warm communication style
Must have reliable form of transportation

Education:

Bachelor’s degree, preferably in Finance, Economics, or Business Administration

Employment Type:

Full-time
In-office 5 days a week at our headquarters in Beverly Hills

Compensation:

$20 to start for first week trial period
$55,000-$75,000 annually DOE + ample bonus opportunities
We are looking for someone to stay with our company long term and will happily take care of them as they take care of our team

About Max Benjamin Partners:

Max Benjamin Partners is a boutique commercial real estate firm in Beverly Hills specializing in innovative capital solutions for real estate developers and investors. Our vast network of international and domestic capital providers, our creative approach to the capital stack, and our willingness to go above and beyond for our clients allows us to deliver the most competitive financing options on the market. Despite current market trends causing many competitors to cut staff, our team has doubled in size in the last year. The MBP team is very hardworking, passionate to succeed, close-knit, and collaborative.

To Apply:

Please send both your Cover Letter and Resume to hiring@mbpartners.com to complete your application. Carefully reading correspondence and accurately following detailed instructions is at the core of this work, and failure to do so will disqualify your application. We will reach out to you via email with next steps once the full application is in receipt. Thank you in advance for your interest. We look forward to learning about your background and career goals and can't wait to welcome the next all-star to our dynamic team.

Max Benjamin Partners jobs

Office Administrator and Executive Assistant