We are seeking a highly organized and detail-oriented Office Administrator. This positionwill support the smooth running of our organization. In this role, you will be responsible for managing administrative tasks, as well as overseeing office operations.

We trust you to:

Keep the office clean and well-run
Order lunches/groceries/refreshments/ supplies and equipment
Direct line of communication with building maintenance to handle any issues that may come up.
Answering the phone & greeting clients
Processing payments from clients and recording deposits in our accounting system
Collating tax returns for delivery to clients
Create and manage projects in Practice Management software
Scanning documents & managing inbound & outbound mail
Oversee office facilities, including cleaning, and maintenance.
Organize the office facility (archiving/organizing storage, kitchen, ensuring clean desk policy is followed)
Assist our management team with adhoc requests
Coordinate office activities and operations to ensure efficiency and compliance with company policies
To book company travel & coordinate and facilitate travel and expense reports for executive leadership
Plan and schedule company events, appointments, and meetings
Coordinate with the IT department for equipment distribution and inventory management
Support coordination and execution of forms and documents required for proposals and contracts

Requirements

Proven experience as an office administrator or relevant role
Well spoken and presentable
Strong attention to detail
Proactive problem solver
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Excellent knowledge of MS Office and office management software (ERP etc.)
Qualifications in secretarial studies will be an advantage
High school diploma; BSc/BA in office administration or relevant field is preferred

Benefits

Competitive salary and benefits package including health insurance, vision & dental;
Company contribution to 401k
Experience in a wide range of accounting and financial services
Friendly office made up of enthusiastic, multinational staff
Business travel
Continuous improvement & training

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Office Administrator