Administrative Specialist - Level III - Washington DC

Location: U.S. DOE (Headquarters Forrestal Building), 1000 Independence Avenue SW, Washington, DC 20585

Job Type: Full-Time On-Site

Salary: Commensurate with experience

Experience: 10+ years of general administrative and office experience, with general office computer skills. General familiarity and experience with the acquisition process. Experience in working and effectively communicating with all levels of staff.

Education: Associate's degree from an accredited college in an appropriate discipline or equivalent.

Date Updated: August 26, 2024

Company Description

Now is the time to join Lindahl Reed, Inc. Lindahl Reed is a professional services company that provides program management, engineering and technical, and management advisory services to federal, state, institutional, and commercial customers nationwide. We offer expertise in the health, energy, and environmental markets. Lindahl Reed was founded on the belief that we can advance a safer, healthier, and more resilient and sustainable world. Our solutions allow clients to work smarter and gain unique insights and understanding into their organization as well as improve decision-making to help meet their mission, business, compliance, and operational challenges - now and into the future. We are hiring creative, motivated, and talented people with a passion for doing what's right, what's smart, and what works.

Description/Job Summary:

Lindahl Reed is hiring an experienced Administrative Specialist to support The U.S. Department of Energy's (DOE's), Office of Clean Energy Demonstrations (OCED) in Washington, DC. Lindahl Reed is looking for qualified candidates to provide high-quality customer service providing administrative and other support services to assist with both establishing and maintaining OCED's operational activities. Requires the ability to multi-task in support of a high-visibility and high-workload office. Serves as the first point of entry for visitors and interacts with senior leadership, requiring a high degree of professionalism. Must be able to take initiative proactively and address administrative issues on behalf of the Director and Principal Deputy Director (PDD) before any issues escalate to problems

Position Responsibilities

General office / administrative duties, basic statistical and budget tasks, analysis, and preparation of routine documents.
Maintain scheduling, travel, and library/documentation procedures.
Support of acquisition staff. Perform a wide range of administrative and secretarial functions to support the operations of your assigned director and office. Such duties include but are not limited to: reviewing information provided by the government and the contractor to identify issues and problems; incoming correspondence, announcements and other mail; typing letters; maintaining supervisor's calendar and scheduling meetings; proofreading and editing a wide variety of documents and correspondence; preparing time and attendance records electronically; maintaining tracking systems for handling action items and controlled correspondence; making travel arrangements and other duties as assigned.
Provide general office administration, programmatic support, and secretarial support to include scheduling support, file maintenance, customer service, word processing, typing, mailing, data entry, preparation of spreadsheets, operation of copier, telephone, fax, and other office machines, and preparation of routine correspondence.
Requires knowledge and use of Microsoft Office Suite, videoconferencing systems, and other DOE legacy administrative systems as required.

Benefits

The following benefits are available to benefit-eligible employees:

Medical Benefits
Dental Benefits
Vision Benefits
Retirement Plan
Company paid Basic Life and Long-Term Disability
Flexible Spending Account
Paid Time Off
Professional Development

All positions require a background check after acceptance of our offer. The selected candidate may be eligible to begin employment before the background check has been finalized. However, continued employment with Lindahl Reed will be contingent upon the timely results of candidate’s reference/background check. This position may require special credentialing, clearance, and access as a condition of employment. In the event the government or client does not sponsor or approve your clearance, it may result in termination of your employment. We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

For more information, view the EEO is the Law Poster and Pay Transparency Statement

Applicants have rights under Federal Employment Laws view the following posters to see more information:

Family & Medical Leave

Equal Opportunity Employment

Employee Rights

This job description is not a contract and may be adjusted as deemed appropriate in Lindahl Reed’s sole discretion.

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Administrative Specialist