Zemora Ventures is hiring a Senior HR Operations professional with experience managing and upgrading processes and policies for payroll, annual bonuses, long term incentives. We're carefully considering candidates from a diverse range of backgrounds including PEO, consulting, and direct industries. This position is open to candidates with tactical and strategic expertise and requires adaptability, high attention to detail, ability to shift perspective, and genuine desire to own your role. Step into your new career confidently with clear expectations, open communication with your entire team, and continuous career development opportunity. Are you ready for your next long-term position in your career?

The Manager of Payroll Operations reports to the Vice President, Human Resources and will play a critical role in overall function of the payroll development and implementing enhanced payroll and compensation policies and practices for the organization. This role works closely with the Vice President, Human Resources designing and implementing payroll policies, managing internal controls, and collaborating across departments to optimize payroll processes.

First 6 months:

-Must work to fully understand the payroll function of the company (rotating shift schedule).

-Work with the VP of HR to:

Evaluate, define and recommend pay rule changes for non-exempt rotating shift employees.
Prepare cost analysis for senior executive leadership
Prepare, communicate, execute and enforce company polices related to payroll operations

PRIMARY RESPONSIBILITIES:

-Lead company-wide payroll processes to include documentation of policies and procedures related to payroll operations, communication of company standards.

Provide expert consulting regarding payroll operations, recommended efficiencies in payroll operations.

-Owns the company equity administration process by ensuring equity grants, grant administration, grant vesting are executed; owns employee communication.

-Partners with the VP or HR in the success in the design, implementation, and communication of compensation programs with the ability to advise and influence senior leaders.

-Acts as primary payroll contact with ADP, other payroll service providers and other products/services that interface with payroll regarding system/service issues, establishment of new payrolls, implementation of tax and regulatory changes, process changes, management of earning/deduction codes and system enhancements.

-Develop and maintain reports, payroll controls and procedures that facilitate the accurate accounting and reporting of payroll and related transactions.

-Communicate and resolve payroll issues for Human Resources, Accounting and other departments as needed.

-Establish and direct payroll internal controls with the emphasis on maintaining data integrity, security, as well as process design/compliance and improvement; ensure adherence to established internal controls and SOX compliance procedures.

-Accurate and timely processing of bi-weekly payrolls (approximately 450 US employees).

-Coordinate and provide information, records and reports for all payroll audits including workers compensation, regulatory agencies, internal and external audits.

-Continuous evaluation and improvement of all payroll processes seeking maximum processing efficiency and accuracy. Research and make recommendations regarding new technology and automated solutions for payroll processing.

-Maintains confidentiality and security of payroll information and data files.

REQUIREMENTS:

Minimum of a bachelor’s degree in business or accounting
ADP Workforce Now and Workforce Manager experience required
8-10 years progressive experience in payroll operations/payroll leadership with an emphasis on managing and executing multiple initiatives and process enhancements.
Experience with complex payroll schedule design, policy development and employee communication.
Project Management skillset absolutely required; this role will be required to identify and execute opportunities for efficiencies in payroll operations. Ability to use data to build & present recommendations to senior leaders, ask thoughtful questions, bring ideas to the table, and implement organized change.
Understanding of trends, pay equity, compensation administration with the ability to present and train individuals on HRIS, Payroll and compensation topics.
Exceptional analytical and critical thinking skills, ensuring diligence with the details.
Ability to work in a demanding environment and manage multiple priorities effectively.
Maintain technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.
Knowledge of IRS & FLSA regulations.
In-depth knowledge of payroll processes, labor laws, taxation, and statutory compliance for US
Understanding of complex rotating shift, non-exempt payroll required.
High level of MS Office required; advanced Excel proficiency required

Zemora Ventures jobs

Senior Payroll Operations Manager