Maintain a thorough understanding of all A/P functions, company policies and procedures, financial information systems and business relations, as well as external vendors
Perform timely processing of all invoices from external vendors (both domestic and international) and ad hoc check requests for vendor invoices in the A/P system, by strictly following all internal policies and procedures
Timely and accurately process employee Expense Reports and ad hoc employee payment requests, in accordance with reimbursement policy
Verify the accuracy of vendor invoices, Expense Reports and ad hoc payment requests submitted for processing
Research and resolve any discrepancies or issues related to vendor invoices, Expense Reports, and ad hoc payment requests; coordinates with relevant employees or department heads to ensure any such discrepancies or issues are resolved in a timely fashion
Proactively communicate and follow up with relevant employees and department heads in regards to invoices and payment requests containing discrepancies or issues until satisfactory resolution
Prepare and distribute checks to vendors and employees in a timely and accurate manner
Perform timely vendor statement reconciliations for both domestic and international vendors
Maintain organized files of open and closed AP invoices in accordance with department standards
Set up vendors, employees, and payment terms in Friedman/AS400 and in-house system
Process and audit 1096 and 1099 Forms for submission to IRS
Prepare cash voucher for refunds from vendors
Research returned checks/credits for reconciliation and reconcile discrepancies
Work closely with IT department to implement process improvements
Create or update documentation of guidelines and procedures related to A/P workflows periodically as necessary
Communicate with vendors and/or internal departments on past due invoices and other related issues
Evaluate process flows within the A/P cycle and make ongoing recommendations for process improvement
Perform other duties, analysis and projects as assigned.

Requirements

Bachelor’s degree in Accounting or a business-related major from an accredited college is preferred
2-3 Years of Accounts Payable experience, manufacturing industry experience a plus
Experience with a Friedman/Frontier a plus
Strong work ethics and team player with excellent communication skills – written & oral
Experience in high volume accounting departments and ability to meet deadlines and work under pressure
Strong personal organization and time management ability with attention to detail
Possess a great attitude and good analytical skills and ability to multi-task
Ability to understand follow directions and procedures precisely and consistently while maintaining focus and energy
Possess high customer service orientation with vendors and internal customers
Ability to deal sensitively with confidential material
Proficiency in Excel, Windows and Word
Adept to learning new software solutions and apply continuous process improvements

Benefits

Medical and Dental Benefits – substantially company-paid!

Vision insurance

401(k) with company match

Company-paid Pension

Disability insurance

Life insurance – company paid

Flexible spending account

Paid time off

Parental leave

JM Eagle jobs

Accounts Payable Coordinator