About The Team

The role is one of administrative, financial and file management support across the Clinical Negligence teams based in Nottingham, Derby and Oxford

About The Role

As an Executive Assistant you will provide administrative, financial and file management support for the respective legal practise area. This role will work across multiple client teams. We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone’s voice is heard, and mutual respect is shown by all.

Key Responsibilities

Client relationship management
Adding data to business development databases as required
Responsible for ensuring current knowledge of client specific protocols and processes, and adhering to those
Administrative/Client Work
Responsible for managing priorities and workloads to ensure deadlines are met
File management: updating and maintaining all files, ensuring post and documents are named and filed correctly in our case management system;
File opening and closing: liaising with lawyers for required information; processing within the case management and finance systems for file opening and closing; generation of client care documentation and recording of other compliance information on file opening
Document production: audio typing and general document production (Word, Excel, Powerporint)
Conflict searches: Processing and triaging conflict searches on new files for lawyer review
Key dates: Entering data into the key dates system
Printing/copying/scanning: documents and post
Data accuracy: Checking client and internal data for accuracy
Time recording if required for self or as a lawyer’s delegate
Team admin: Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other ad hoc requests
Liaising with fellow team member on workloads and ensure deadlines are consistently met
Answering internal and external calls for other members of the team
Financial
Assisting with the processing of bills and expense claims as required
Completing cheque requests, money in and money out requests
Team/Compliance
Attending team meetings
Liaising with lawyers and other colleagues to take instructions and update on work progress
Proactively offer assistance wherever possible
Ensuring compliance with firm wide/department policies and procedure

Your Skills And Qualifications

Relevant office-based administration experience.
Good experience of document management/case management systems and a willingness to learn new systems when applicable.
Good knowledge of Microsoft Office.
To be an effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.
An effective team player.
Good organisational skills and ability to manage own time effectively within a fast-paced environment, meet deadlines and remain calm under pressure.
Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
Positive can-do attitude with the ability to learn new systems and processes and adapt to change.
Excellent attention to detail.
Customer service focused.
Proactive, professional and flexible approach to work.

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Do we sound like a match? If you’re someone who cares deeply, communicates openly and collaborates effectively, then we’d love to have you join our diverse, inclusive team.

Freeths jobs

Executive Assistant