General Summary:

Responsible for the testing, sorting, delivery and disbursement of mail to all departments, including the NY subsidiaries. Services departmental needs for copying and presentation preparation, as requested. Maintains supplies for copy machines and printers.

Summary of Key Duties and Responsibilities:

Tests all incoming US postal mail, overnight packages and hand deliveries throughout the day using bomb scanning machine.
Sorts and distributes all incoming mail and packages to various departments at Corporate Headquarters location and other buildings in the Rockefeller Center vicinity.
Picks up all outgoing mail and FedEx, UPS packages from the Corporate Headquarters’ location and other buildings in the Rockefeller Center vicinity
Records all external hand deliveries in Microsoft Excel spreadsheet.
Records all incoming UPS, FedEx, DHL and Airborne packages in logging book.
Delivers copy paper to copy machines and to individuals when requested.
Prepares Certified, Express and regular mail with correct postage for US Postal Service.
Makes copies for all departments when requested.
Delivers mail as requested to the Post Office.
Makes color copies of PowerPoint presentations and binds books, including Year-End Financial Books, for various presentations throughout the year.
Assists in special mailing projects as required.
Delivers mail to Property Management Offices at 745 7th Avenue, 1221 6th Avenue & 1271 6th Avenue two times per day and as needed.
Delivers mail and picks up mail / packages on the corporate floor.
Orders supplies for postage & binding machines.
Assists in lamination projects when needed.
Works with mail room manager on scanning projects as needed.
Performs other duties as assigned.

Education Requirements:

High school diploma or GED

Experience / Knowledge / Skills Requirements:

Minimum 2 years of related work experience in an office environment.
Full knowledge of and proven ability in using copiers and mail processing equipment.
Ability to work and communicate effectively with departments that require services.
Basic proficiency in Microsoft Excel.
Familiar with the NYC public transportation system.
Ability to lift up to 70 lbs.

Rockefeller Group jobs

Office Services Coordinator