Our client is looking for an Office Coordinator for a temporary to permanent hire. The role is Monday-Thursday, 20 hours per week. This role is fully on-site, all candidates must be available to work in their Manhattan office. The role will be temporary for 2-3 months, then a decision will be made about converting permanent.

Our client is a small development office in NYC for a medical hospital in Israel (they are not a political organization). This role supports the small team with administrative, events, and development/fundraising work.

Duties:

-Managing office calendar in Outlook / sending invites for meetings and calls both via Zoom and in person.

-Paper filing for event archive binders, donor records, vendor folders.

-Ordering (via Staples, Amazon, etc) and maintenance of supplies inventory.

-Digitizing paper records as needed.

-Act a point person with Executive Director between office and IT team.

-In-office mailings (candidate should be able to perform mail merges for letters and labels).

-General help with direct mail campaigns.

-Assist with CRM database entry and management (they use Raiser’s Edge and previous experience preferred). Will eventually want this role to take over basic database administration after training.

-Pay vendor bills.

-Compose fundraising emails and acknowledgement letters.

-Assist events team with support for special events, galas, etc.

-Other administrative and operations tasks as needed.

Qualifications

-1-3 years of previous office management or administrative/operations support, preference for someone who has worked in a small office

-Proficiency in MS Office. Must be able to run a mail merge for acknowledgement letters

-Ability to work fully in-person in Soho office

-Excellent written and verbal communication skills

Tech: Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), Adobe Acrobat, Zoom, and Raiser’s Edge.

Compensation:

Temp: $23.00-$25.00/hr

Perm: $30,000-$40,000/year. (on a 20 hour/week schedule)

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Office Coordinator | Part Time 20 hours/week | fully on-site | Non-Profit | Temp-to-perm