We are working with a wonderful commercial archive film agency in East London that supply high-quality, rare, and inspiring footage to media professionals. There diverse film collections contain a wealth of themes, locations, making them a leading resource for filmmakers and creative agencies.

About the role:

They are seeking a detail-oriented and highly organised Office Administrator to join their team. This full-time, on-site (5 days a week) role involves taking ownership of various administrative and support tasks to ensure our office runs smoothly.

Key Responsibilities

• Producing accurate reports sent to suppliers, managers and departmental meetings.

• Assist with correspondence and communication across teams and with external partners.

• Handle data entry tasks accurately and efficiently.

• Prioritise and multitask effectively to meet deadlines and respond to varying demands

• Handling invoices for the sales department, and accurately entering information into our accounting software.

• Provide any administrative support as needed, such as maintaining the office social calendar.

• Maintain office supplies and inventory, ensuring all necessary resources are available for a smooth running office.

• Foster a positive office atmosphere through excellent interpersonal skills and communication.

Qualifications

• More than 2 years combined experience in data entry and administrative tasks.

• Previous experience in delivering important reports to management, where they were also responsible for its accuracy.

• Professional experience in using accounting software, preferably Xero. This should also include a solid understanding and experience in generating, checking and sending invoices.

• Strong and demonstrable organisational skills with a keen attention to detail.

• Excellent communication and interpersonal abilities, especially when communicating with suppliers and others that work with the company.

• Demonstrable experience in customer service.

• Numeracy skills and a good amount of experience generating and QCing or auditing reports.

• Proven ability to multitask and prioritise effectively in a fast-paced environment.

• Any experience in working with contracts is a plus.

Ultimately this role encompasses a wide range of administrative and office tasks, but with a focus on sales support, liaison for external suppliers and operational reporting. If you have excellent people skills, are a confident communicator and have a positive attitude then this role is for you.

In return you will be part of a creative and dynamic team that values innovation and collaboration. This client offer a supportive work environment where your contributions will directly impact their mission of providing exceptional footage to media professionals worldwide.

For a complete spec, please register your interest. We regret only successful applicants will be contacted

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Office Administrator