We are recruiting for an experienced Team Office Administrator who will be an integral part of our London office. The successful candidate will need to possess a positive, ‘can-do’ attitude and enthusiastic to take pride in this key support position. You will be responsible for providing effective and efficient administrative support to the cost management team. To be considered for this role you will have experience of working in a similar role and demonstrate you are looking for longevity in your next career move. You will be able to provide a high standard of work - attention to detail is paramount as are your verbal and written communication skills. Due to the nature of the role, this is a full-time position based based in our offices in Valentine Place, SE1 8QH

Role And Responsibilities

In this role the tasks will include:

Supporting the Office Manager in the running of the office and all associated areas, making sure that they are always kept in the best possible order, liaising with suppliers, other admin support and Partners.
Organising office meetings and booking of relevant meeting rooms, ensuring rooms are prepped and ready prior to these starting.
Assisting with onboarding - issuing new starters with keys/fobs, ensuring personnel have a locker, induction tours
Covering for reception when needed on lunch and annual leave
Being a First Aider/Fire Warden - training will be provided
Effectively dealing with any office related questions/queries from colleagues and visitors to the office
Raising invoices and assisting with debt chasing
Attending team meetings and minute taking where necessary
Printing and binding documents/contracts
Preparing presentations
Setting up jobs, arranging purchase orders, opening submissions and projects on our Document Management System.
Arranging team socials
Assisting with fee letters, reports, formatting, typing for the team
Updating contact lists and directories
Booking train tickets and travel
Working closely with project leads to aid data entry for the team
Assisting the team with expenses where applicable
Booking travel and accommodation
Ordering lunches, office stationery, kitchen supplies
Making drinks for clients and organising refreshments
Assisting the Office Manager with various ad-hoc tasks to promote a positive culture and well-presented office

The skills and experience you need to have for this role

Experience of working in a similar role in a fast-paced office environment
Proficient knowledge and demonstrable experience with all MS Office suite-based software including Outlook, Word, Excel, Teams etc
Excellent communication skills & telephone manner
Well-presented with an exceptional friendly and professional approach
Good at problem solving with a ‘get it done’ attitude
Excellent time management skills with the ability to prioritise as required by the team
Naturally organised with a high attention to detail
Self-motivated, proactive team player who is dedicated to providing solid support

Ridge and Partners LLP jobs

Team Office Administrator