Are you ready to join a dynamic team at the forefront of mental health innovation? We're on the hunt for a highly organized and versatile, in-house Operations Coordinator to be the right-hand support for our Executive Vice President. If you thrive in a fast-paced environment, have a knack for juggling multiple tasks, have experience with production and project management and are excited about revolutionizing mental health education, we want to hear from you! This position is based in our Culver City, CA office and is open to local Los Angeles residents only.

At Genius Academy, we're not just another production studio - we're pioneers fusing the art of Hollywood with cutting-edge AI and digital simulation technology. Our mission? To transform mental health education and treatment through immersive, cinematic experiences. We're creating a new frontier where storytelling meets AI-driven simulations, empowering healthcare professionals with practical, hands-on training that bridges the gap between traditional education and real-world application. Join us in our quest to reshape the future of mental health care!

Key Responsibilities

Studio Management: Oversee day-to-day studio operations, ensuring smooth functioning of all activities, mail organization, and timely bill payments.
Project Coordination: Coordinate contract workers & freelance crew to accomplish and produce client deliverables. Run special projects through the designated approval process (Development-Delivery). Ensure the directives of the company are met according to project task and subtask.
Quality Assurance: Conduct media and technology QA to maintain high standards of our digital platforms.
Database Management & Client Tracking: Create and maintain databases of client communications for efficient tracking and reference. Maintain and support delivery and deployment of media and other assets.
External Relations: Communicate effectively with freelancers, bookkeepers, and other external parties to ensure timely completion of tasks.
Client Deployment Tracking: Monitor and report on the progress of client deployments. Ensure timely completion and address any issues that arise.
Financial Assistance: Aid in basic financial tasks such as invoice processing, expense tracking, and budget monitoring. Paying freelance contractors on time and coordinating paperwork.
Special Projects Management: Coordinate and execute special projects as assigned, ensuring they are completed on time and within scope. Identify potential risks and develop mitigation strategies.
Administrative Support: Manage calendars, schedule meetings, and handle correspondence to maximize Genius Academy internal staff efficiency.
Host Genius Academy Team Events: Coordination of team meetings with external and internal stakeholders.
Workflow Optimization: Analyze and improve existing workflows to enhance overall operational efficiency.
KPI Tracking: Track and report on key performance indicators (KPIs) for various projects and operations to ensure goals are met.
Payroll and Time Tracking: Assist in maintaining accurate payroll records and time tracking for employees and contractors. Ensure timely submission of timesheets and coordinate with the finance department for payroll processing.

Qualifications

Bachelor's degree
2-4 years of experience in operations, project management, or a similar role
Preferred: Experience as a Unit Production Manager, Line Producer, or Production Coordinator
Excellent organizational and multitasking skills
Strong communication skills, both written and verbal
Proficiency in Microsoft Office Suite, CRM software, and project management tools (e.g., Asana)
Much be Tech Savvy: Working knowledge of AI tools and other tech platforms
Experience in studio operations or media production is a plus
Ability to work independently and lead a team
Adaptability and willingness to learn new skills as needed

This in-house position offers an excellent opportunity for professional growth and development within our dynamic organization. The ideal candidate will be detail-oriented, proactive, and able to thrive in a fast-paced environment while managing multiple priorities effectively. Compensation will be $65-75k a year.

Benefits of Joining our Fast-Growing Team

At Genius Academy, we're not just offering a job – we're inviting you to be part of an exciting journey in at the intersection of Production, Cinema, technology, AI - solving the mental health crisis. As we grow, so do the opportunities for our team members. Here's what you can look forward to:

Dynamic Work Environment: Be part of a fast-paced, innovative team that's reshaping mental health education.
Career Growth: As we expand, new roles and responsibilities emerge, providing ample opportunities for professional development.
Competitive Benefits: We offer health insurance, a competitive salary, and other benefits.
Collaborative Culture: Join a team where your ideas are valued and you can make a real impact on the company's direction.

By joining Genius Academy, you're not just accepting a position – you're becoming part of a movement to revolutionize global mental health. Our dynamic team is committed to using the power of art and technology to address the mental health crisis head-on. As we continue to grow and evolve, we're dedicated to nurturing our team's personal and professional development, ensuring that together, we can make a lasting impact on mental health education and treatment worldwide.

Please either upload your resume via LinkedIn "Easy Apply" or email you resume and cover letter directly to: jobs@experiencegeniusacademy.com. We are excited to hear from you!

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Operations Coordinator