Position Overview:

We are seeking an organized and proactive Office Manager/Administrative Assistant with a strong background in bookkeeping, filing, customer service, and professional email and phone etiquette. You will manage daily administrative tasks, ensuring our office operations are efficient and our customers receive the best possible experience.

Key Responsibilities:

- Manage bookkeeping tasks including invoicing, payroll, and expense tracking.

- Maintain filing systems and manage documentation, both physical and digital.

- Handle customer inquiries with professionalism and provide excellent service via phone and email.

- Coordinate scheduling and communication between clients and project managers.

- Process and obtain a variety of permits needed from the City of San Francisco

- Draft, compile and send client proposals/ estimates

- Send and track client invoices

- Assist with general office duties to ensure smooth day-to-day operations.

- Support management in other administrative functions as needed

Qualifications:

- Proven experience in bookkeeping, office management, or administrative roles.

- Strong organizational skills and attention to detail.

- Excellent communication skills and customer service orientation.

- Proficiency in MS Office Suite (Word, Excel, Outlook) and QuickBooks (or similar software).

- Ability to work both independently and as part of a team.

- Flexibility to work a hybrid schedule

Competitive Pay and Benefits: Salary is negotiable based on experience, with a benefits package to be tailored to your needs.

To Apply:

Please send your resume outlining your experience and interest in the role to mheavey@heaveyconstruction.com.

We look forward to meeting you!

MICHAEL HEAVEY CONSTRUCTN INC jobs

Office Manager