The Role:

You will be responsible for ensuring accurate processing and recording in accounts and administrative matters, processing invoices and performing bank reconciliations. You will also work with colleagues in The King’s Foundation ensuring compliance with policies and procedures of The King’s Foundation.

This role offers the opportunity to grow and develop within The King’s Foundation. As you become more familiar with our financial processes and systems, there will be opportunities to take on greater responsibility, including involvement in more complex financial tasks and projects. You will have the chance to work closely with senior members of the finance team, gaining valuable experience and insights into the wider financial operations of the organization.

Significant Relationships:

Chief Financial Officer of The King’s Foundation, The Director of The King’s Foundation (School of Traditional Arts), Outreach Director, Operations & Finance Manager, Finance Coordinator, Outreach Project Managers, Freelance Visiting Tutors.

Key Tasks:

Data entry to Procurement System “Procure Desk” for purchase invoices ensure they are appropriately coded.
Data entry to the accounting system “QuickBooks” for purchase invoices, staff expenses, credit cards, and sales invoices.
Manage the receipt of STA supplier invoices and ensure they are appropriately authorized by respective Project Managers and 2nd authorised Manager prior to entry.
Manage an effective filing system for approved, purchase and sales invoices, staff expenses, staff credit cards statements for The King’s Foundation.
Managing credit/debit card reconciliations, and client accounts reconciliations.
Assisting in reconciling multiple bank accounts and handling foreign currency transactions.
Managing accounts payable and receivable, including invoicing and debt collection.
Assists all KF London office credit card holders to reconcile their credit cards and staff personal expenses in excel upon receiving the original receipts, following that coding them correctly and making sure they met Finance department's guidance and in line with budget.
General administration relating to The King’s Foundation School of Traditional Arts.
Support Operations & Finance Manager and assist the management accounts on their reports with invoicing, rechargeable expenses to client and collate all back up receipts where necessary.
Credit Control
Chasing sub-contractors/consultants for outstanding consultancy agreements, expenses and invoices where necessary.
Assist management accounts with the monthly Bank accounts reconciliation process.
Compliance with data protection and e-privacy regulations.

Requirements and skills:

Familiar with financial software, specifically “QuickBooks” and “Procure Desk”
Proficient in MS Office Competent Excel skills
Outstanding communication ability.
Good numeracy and administration skills
Attention to detail
Good time management - ability to prioritise work and manage time effectively working to specific deadlines
Absolute discretion when dealing with confidential matters.
Relevant qualification in accounting or relevant field is preferred.

Other:

To assist the Directors of The King’s Foundation (School of Traditional Arts) with any reasonable and related tasks that may be requested.
Days & Hours of Work: 5 Days a week (37.5hrs) Monday to Friday: 09:00 to 17:30 with a one-hour break for lunch.

The King's Foundation jobs

Finance and Admin Assistant