The event industry is very exciting and working on the venue end will give you exposure to all sides of planning & executing events. You will increase your network working together with vendors (caterers, AV, scenic, etc). and expand your knowledge of managing a venue. There are a lot of opportunities at AES to grow into a Venue Manager of a future AES Venue.

AES offers its employees ample opportunity to grow their career in the Event / Venue Industry. It is important to note that AES NYC is a small company and there are instances where everyone is asked to go outside of their normal day-to-day job duties for the sake of the company’s success. It is expected that all employees understand this responsibility and as long as it's within reason it should be considered part of their job description.

The AES SoHo Associate Manager position is focused on assisting the AES SoHo Manager in all aspect of the project life cycle of an event and directly managing events at AES SoHo Venues (this currently includes 45Grand and 21Greene)

The AES SoHo Associate Manager will be responsible for the following items:

Directly managed by and report to the AES SoHo Senior Manager
Administrative lead on all aspects of the project life-cycle as it relates to the AES SoHo Venues
Attend networking events alone or with team members to promote AES NYC venues.

Assistance with the inquiry and sales pipeline, which includes the following:

Site visits with prospective clients, producers, signed clients, vendors, etc.
Meeting Minutes
CRM updates
Proposal and contract development
Email correspondence
Creating and updating marketing materials

Assistant with the management of the pre-production process with Client after Contract signature. This includes, but is not limited to:

Site visits
Coordination of pre-event items (schedules, floor plans, COIs, etc)
Managing the TPA and Alt-3 process with AE Team and DOB
Coordination of any building requirements or operational upgrades
Coordination on logistics for building access
Communication and coordination with AES Required Vendors

Venue Management of the event during the Venue Rental process. This includes, but is not limited to:

Development of schedule for venue staff, porter staff, cleaning, freight, etc.
Development of Venue Rental documents
Inspection walkthroughs with DOB and FDNY
Operational management and review of the Venue to ensure that the space is “Event Ready”
Management of client and vendor expectations during the event
Check in with client and building to make sure both stakeholders are good
Coordinate with required and preferred vendors and the venue before, during and after an event
Coordinate with the Operations Team for any maintenance work and/or small to medium capital projects required to restore or renovate the AES SoHo Venues.

Salary Range:

$50,000 - $55,000

We are looking for someone with the following background & skillset:

1-2 Years of Experience in Venue Management, Event Coordination, Marketing Agency and/or Event Vendor (Audio, Visual, Caterer, Rentals, etc).
This position will require in-office at least 4 days a week
Typically normal business hours (9A - 5P) during non-rental days
Hours will vary during client venue rental periods
Venue manager hours may include early mornings, late nights and weekends or being on-call, OT offered when applicable
Administrative skills (organization, timeliness, communication, etc.) is an absolute must
Comfortable Working with a Team is very important
Very Organized (Important!), Accountable and Reliable
Proficient with Microsoft Office (word, powerpoint, outlook, excel) and Google Suite (slides, docs, sheets, gmail and drive)
Good Time Management Skills
Willing to Ask Questions and Take on Challenges
Previous experience in client relations and/or services is a plus.
Project Management skills are a plus
Experiential Marketing experience a plus
AV Experience, Venue Experience or Event Experience is a plus

We require the following:

Updated resume
2 Professional References and 1 Personal Reference
Cover Letter (optional)
2 Professional Reference Letters (optional)

AES NYC (Absolute Event Solutions)

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AES SoHo Associate Manager