Office Administrator

We are looking to recruit a flexible and professional Office Administrator to work in our Heysham Accountancy Branch.

If you are organised, detail-oriented, and thrive in a fast-paced environment, we would love to hear from you!

Job Summary

The Office Administrator will oversee the day-to-day administrative affairs of the office. The role includes maintaining client relations and supporting professional staff members, office organisation and managing inventory of office supplies.

Duties & Responsibilities

Welcome visitors with a courteous and friendly disposition
Answer office phone calls and route to appropriate personnel
Company secretarial duties
Update databases and records in client/staff management software
Scan client financial documents into appropriate databases
Responsible for keeping the corporate calendar and scheduling appointments
Manage emails, letters, packages, phone calls and other forms of correspondence.
Make bank deposits
Maintain office equipment, track, manage and replace office supplies
Support and assist accountants and staff members as required
Learn accounting software applications to assist in troubleshooting
Perform various organisational or planning-related tasks as requested by the branch manager or other office staff
Attending and participating in regular staff meetings
Support with Billing and payments
Perform other relevant duties when needed and as assigned

Required Skills & Abilities

Excellent leadership, time management and organisational skills, with the ability to prioritise tasks
Ability to take direction from multiple team members
Project management skills required
Advanced knowledge of Microsoft Office Suite of programs required
Excellent organisational skills and attention to detail.
Excellent written and verbal communication skills.
Undertaking training as and when required

Education & Experience

4/5 GCSEs A*-C/ 9-4 or equivalent required
A minimum of 2 years office administrator or similar experience required

Join our team as an Office Administrator to contribute to the efficiency of our office operations. If you are organized, detail-oriented, and thrive in a fast-paced environment, we would love to hear from you!

Job Type: Part-time

Expected hours: 20 – 25 per week

Benefits:

Company events
Company pension
Sick pay

Schedule:

Monday to Friday

Work Location: In person - Heysham

Bach James Mansour Ltd (BJM LTD)

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Office Administrator